Accounts Payable Specialist

NBT Bancorp•Norwich, NY

7d•$19 - $26

About The Position

Processes and reviews invoices for accuracy, approvals, and compliance. Supports batch processing, reconciliation, and invoice-related research. Works under supervision with some independent responsibilities to ensure accurate financial transactions. Education and Experience: High School Diploma required. Associates Degree in Business / Accounting preferred and or equivalent 1+ years relevant experience. And/or minimum 2 years work experience in accounts payable with satisfactory performance. Skills and Abilities: Basic understanding of accounting principles Familiarity with accounts payable processes and procedures Ability to accurately input data, and proficiency in using accounting/payable software. Familiarity with Microsoft Excel for basic tasks such as sorting and filtering data. Good Communication skills. Tasks Performed: 55%- Review basic invoices for accuracy and input as needed. Verify vendor information, approvals, prior balances, sales tax data and GL coding. Responsible for compliance with policy guidelines. 30%- Batch and enter invoices into AP system. Ensure timely processing of invoices. Process weekly AP check runs including uploads,ACH entries and reconciliations. Primary for 1 staff member and secondary for 2 staff members as back-up. 5%- Provide customer service by researching & resolving outstanding issues for all departments, Branches and vendors. 5%- Other duties as assigned. 5%- Prepare various entries, reports and special projects as assigned by the Accounts Payable Administrator. Physical Requirements: Communicate effectively with internal and/or external customers Stationary 75% of time or greater Move Objects to Maximum 10 lbs Why Work at NBT At NBT we empower people to grow, innovate, and thrive through meaningful work, a supportive culture and opportunities to make a real impact in your community – because your success drives our success. Wellbeing At NBT, we value and support your wellbeing by offering generous time-off policies, wellness initiatives and flexible work arrangements, so you can thrive both personally and professionally. Community Involvement NBT believes community involvement fosters our success and the success of those around us. Through volunteer service and charitable partnerships, we empower our employees to make a positive impact beyond the workplace. Culture NBT believes in creating a workplace where every voice matters and every team member feels empowered to contribute. With supportive leadership, we foster an environment where employees are connected, inspired, and valued. Career Development Whether you’re just starting your career or serve in a senior leadership role, your growth and development are our priority. NBT provides a wide variety of development programs and tools for you to reach your full potential. Total Rewards NBT recognizes and rewards your contributions with competitive compensation, comprehensive benefits and performance-based incentives – ensuring you feel valued every step of the way. Business Stability NBT has built a reputation as a stable financial institution by growing our people and our business, evolving our processes and managing risk. We've weathered the market's ups and downs for over 165 years, all while charting a well-defined growth plan. Benefits for Full-Time Employees: Generous Paid Time Off : At least 22 days annually, prorated in the year of hire. Parental Leave : Six weeks of paid leave at 100% of your salary. Comprehensive Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants. Dental and Vision Coverage : Ensuring your overall health and well-being. Flexible Spending Accounts : For healthcare and dependent care expenses. Employer-Paid Disability Coverage : Both short-term and long-term, with an option to purchase additional long-term coverage. Life Insurance : Employer-paid basic life insurance, with an option to purchase supplemental coverage. Voluntary Benefits : Including hospital, accident, and critical illness coverage. Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future. Adoption Assistance : Supporting your growing family. Tuition Reimbursement : Invest in your education and career growth. Employee Assistance Program (EAP) : Access to support and resources. Pet Insurance : For all your furry friends. Financial and Banking Services : Various banking services benefits and financial planning assistance. Benefits for Part-Time Employees Working 20+ Hours/Week: Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants. Dental and Vision Coverage : Ensuring your overall health and well-being. Voluntary Benefits : Including hospital, accident, and critical illness coverage. Generous Parental Leave : Six weeks of paid leave at 100% of your salary. Benefits for All Part-Time Employees: Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan for employees who work at least 1,000 hours in a calendar year, all designed to help secure your future Paid Sick and Safe Leave : For your health and safety. Employee Assistance Program (EAP) : Access to support and resources. Financial and Banking Services : Various banking services benefits and financial planning assistance. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Requirements

High School Diploma required.
Basic understanding of accounting principles
Familiarity with accounts payable processes and procedures
Ability to accurately input data, and proficiency in using accounting/payable software.
Familiarity with Microsoft Excel for basic tasks such as sorting and filtering data.
Good Communication skills.
Applicants must be authorized to work for any employer in the U.S.
We are unable to sponsor or assume sponsorship of an employment Visa at this time.

Nice To Haves

Associates Degree in Business / Accounting preferred and or equivalent 1+ years relevant experience.
And/or minimum 2 years work experience in accounts payable with satisfactory performance.

Responsibilities

Review basic invoices for accuracy and input as needed.
Verify vendor information, approvals, prior balances, sales tax data and GL coding.
Responsible for compliance with policy guidelines.
Batch and enter invoices into AP system.
Ensure timely processing of invoices.
Process weekly AP check runs including uploads,ACH entries and reconciliations.
Primary for 1 staff member and secondary for 2 staff members as back-up.
Provide customer service by researching & resolving outstanding issues for all departments, Branches and vendors.
Other duties as assigned.
Prepare various entries, reports and special projects as assigned by the Accounts Payable Administrator.

Benefits

Generous Paid Time Off : At least 22 days annually, prorated in the year of hire.
Parental Leave : Six weeks of paid leave at 100% of your salary.
Comprehensive Medical Coverage : Includes employer contributions to HSA for High Deductible Health Plan participants.
Dental and Vision Coverage : Ensuring your overall health and well-being.
Flexible Spending Accounts : For healthcare and dependent care expenses.
Employer-Paid Disability Coverage : Both short-term and long-term, with an option to purchase additional long-term coverage.
Life Insurance : Employer-paid basic life insurance, with an option to purchase supplemental coverage.
Voluntary Benefits : Including hospital, accident, and critical illness coverage.
Retirement Plans: Benefit from a 401(k) plan with employer matching, an optional Roth 401(k), and a pension plan to help secure your future.
Adoption Assistance : Supporting your growing family.
Tuition Reimbursement : Invest in your education and career growth.
Employee Assistance Program (EAP) : Access to support and resources.
Pet Insurance : For all your furry friends.
Financial and Banking Services : Various banking services benefits and financial planning assistance.
Paid Sick and Safe Leave : For your health and safety.