Accounts Payable Specialist

Matrix Human Services•Detroit, MI

61d

About The Position

The Accounts Payable Specialist is responsible for managing vendor payments, employee reimbursements, and related financial transactions. This role includes processing invoices, maintaining vendor records, reconciling statements, and ensuring timely payment of utilities and leases. The specialist will assist with month-end closing, handle inquiries, and support year-end 1099 processing. Strong communication, attention to detail, and adherence to company policies are essential for success in this position.

Requirements

Associate’s degree in accounting, finance, or a related field
Minimum of 2-3 years of progressive experience in accounts payable and/or accounts receivable
Experience with accounting systems and programs and have intermediate experience with Microsoft Programs.
Strong attention to detail and organizational skills
Ability to manage multiple tasks simultaneously and prioritize effectively
Excellent communication and interpersonal skills
Knowledge of accounting principles and practices related to accounts payable and accounts receivable
Ability to work independently and as part of a team

Nice To Haves

Experience in a multi-entity environment preferred
Experience with electronic payment processing ACH/wires preferred

Responsibilities

Process accounts payable invoices (internal and external) and ensure timely and accurate payments to vendors.
Set-up new vendor records. Verify vendor tax status Organization or Individual, either 1099 or non 1099 vendor.
Process employee reimbursements, per-diems, and other necessary expenses
Track the payment of all utilities and leases, request missing invoices/statements, and ensure timely payment.
Maintain accurate and up-to-date accounts payable records in accordance with general accounting standards.
Reconcile vendor statements and resolve any discrepancies in a timely manner.
Properly and efficiently communicate with vendors (internal and external) to resolve any issues related to payments or invoices.
Manage the accounts payable email and the postal mail received box and respond to inquiries promptly and professionally.
Assist with month-end closing activities related to accounts payable, including reconciliations and accruals.
Monitor accounts payable aging reports and ensure timely payment of outstanding invoices.
Prepare and process electronic payments and auto payments within the bank which includes processing a draft to be applied in Blackbaud.
Prepare and process checks to be issued to vendors. Create a positive pay report to be uploaded into the bank.
Email vendors remittances of expected payments as processed.
Complete year end reconciliations to create and process 1099/1096 annual tax forms.
Ensure compliance with company policies and procedures related to accounts payable.
Provide support for other accounting and finance functions as needed.