Accounts Payable Specialist

Batteries Plus • Hartland, WI

21h

About The Position

The Accounts Payable Specialist ensures the timely, accurate, and compliant processing of vendor invoices and payments while maintaining strong financial controls. This role manages complex accounts payable activities, including vendor relationships, utility billing, reconciliations, tax-related transactions, and audit support. Working both independently and cross-functionally, the specialist resolves discrepancies, supports the month-end close, and helps maintain the integrity of financial data across the organization. What You'll Do Process and code invoices with precision to keep operations fully charged Manage vendor records, resolve discrepancies, and strengthen key connections Oversee utility invoices for corporate locations-ensuring the lights (literally) stay on Handle tax-related reporting, accruals, and 1099s with accuracy and compliance Reconcile accounts, support audits, and keep AP records powered up and audit-ready

Responsibilities

• Process vendor invoices, verify approvals and general ledger coding, and enter transactions into the accounts payable system
• Manage vouchering of product receipts and freight charges; investigate and resolve discrepancies with internal teams
• Set up and maintain vendor records, including onboarding documentation and W-9 tracking
• Research and resolve vendor inquiries and statement discrepancies to ensure accurate payments and strong relationships
• Oversee utility invoice processing for corporate locations, including account setup, tracking, dispute resolution, and timely entry
• Prepare and process weekly payments via ACH, checks, and wire transfers
• Track and process income tax payments and calculate sales/use tax accruals as required
• Verify credit card expense receipts and support daily deposit and mail processing activities
• Reconcile accounts payable transactions and inventory balances to the general ledger
• Prepare monthly AP accruals and support month-end and year-end closing activities
• Support internal and external audits, including sales/use tax audits and 1099 reporting compliance
• Maintain organized records and documentation in accordance with IRS and company retention requirements

Benefits

• competitive pay
• comprehensive benefits
• opportunities for growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed