Accounts Payable Specialist

Muhlenberg College•Allentown, PA

2d•Hybrid

About The Position

Under the supervision of the Director of Accounting Services, the Accounts Payable Specialist provides responsive, service-oriented support to the campus community and external suppliers by ensuring accurate and timely processing of invoices and payments. This role reviews and reconciles invoices and purchase orders for approval and disbursement, and manages the weekly payment process. The Accounts Payable Specialist works collaboratively with the Purchasing department and other Business Office partners to expedite payments, resolve questions, and meet supplier deadlines while maximizing available discounts. With a strong attention to detail and a positive, solution-focused approach, the position identifies and communicates any invoice or purchase order irregularities to the Director of Accounting Services to support efficient and compliant financial operations.

Requirements

High school diploma or equivalent required.
Minimum one year of relevant accounts payable experience.
Demonstrated proficiency with computer and financial software (including Google Workspace and MS Office) and a high level of accuracy and attention to detail.
Demonstrated ability to communicate clearly and effectively in both written and verbal contexts.
Detail-oriented individual with effective oral and written communication skills.
Demonstrated success in a customer-service-oriented environment.
Ability to interact with outside departments and internal colleagues, responding to inquiries and effectively providing directions on policy and procedures.
Commitment to constant and continuous process improvements.
An active commitment to diversity, equity, inclusion and belonging.
Successful completion of background checks, including but not limited to education, credit, criminal and child abuse clearances.

Nice To Haves

Workday experience is a plus; however, it is not a requirement.

Responsibilities

Process supplier invoices, ad hoc payments, and employee-submitted payment requests in Workday with a focus on accuracy, timeliness, and customer support.
Review and approve Supplier Invoice Request payments submitted by employees across campus, providing guidance and assistance as needed.
Prepare, process, and disburse check and ACH payments; respond promptly and professionally to payment-related inquiries via phone, email, and written correspondence.
Maintain college supplier registrations and records, ensuring information is accurate, complete, and up to date.
Assist suppliers by obtaining and maintaining required documentation, including W-9 forms, paid invoices, purchase orders, and credits.
Reconcile supplier accounts and communicate regularly with suppliers to resolve questions and maintain positive working relationships
Support year-end activities by assisting with the compilation of data for 1099 tax filings.
Work collaboratively with Business Office colleagues, including Purchasing, to provide seamless financial services to the campus community.
Provide backup support for Payroll, the Business Office front desk, and Supplier Registration to ensure continuity of service.
Deliver consistently warm, friendly, and professional customer service to employees, students, and external suppliers.

Benefits

generous holidays (including three days off for Thanksgiving and an extended winter break between Christmas Eve and New Year’s Day)
vacation (15 days per year)
sick leave
paid parental leave
tuition programs at the undergraduate and graduate level
medical, dental and vision coverage
flexible spending plans
College-provided short-and long-term disability
life insurance
retirement