Accounts Payable Specialist

Roadrunner Food Bank, Inc.•Albuquerque, NM

22h•$20 - $23•Onsite

About The Position

About RRFB: Great Job! Great Benefits! Family Friendly work environment! Help your neighbors who are struggling! If this sounds like something you want, this job is for you! Excellent Benefits - medical, dental, vision, 403b (Most employees pay less than $60 per paycheck for medical coverage) Amazing Time-Off - 13 paid holidays each year + 15 PTO Days each year + 2 Personal Days each year Leave work every day knowing that you've helped your community We will only consider resumes that show details about your work experience, not just employer and dates. We are also willing to train new employees. Description Title: Accounts Payable Specialist FLSA Status: Non-exempt Manager: AP/Payroll Specialist Compensation: $20 to $23 per hour Job Description Purpose The AP Specialist represents the Food Bank as a customer service representative to provide excellent service to donors, vendors, and internal customers. The AP Specialist is responsible for Accounts Payable and other functions as assigned by the Accounting Manager and CFO. Key Result Area #1 – Recording Financial Information Level 1 Attains and maintains proficiency with financial accounting software 2 Months Performs accurate mathematical computations for such things as rates, ratios, and percentages 1 Day Performs coding and data entry for invoices 4 weeks Pairs credit memos with invoices; completes data entry for credit memo information 4 Weeks Files documents in Finance Shared drive or other appropriate location 1 Day Documents new procedures for the procedure’s manual; updates changes to procedure manual as they occur 3 Months Reviews Cold Storage billings for reasonableness and accuracy prior to sending billings 4 Weeks Enters aggregate payroll information into financial software system 1 Day Key Result Area #2 – Research and Analysis Level 1 Performs standard assessment of all payments greater than $5,000 for reasonableness 4 Weeks Tracks unit costs of routinely purchased items; shares findings about anomalies in cost with appropriate staff 6 Months Reviews expense reports and ensures that travel policies have been followed; follows up with Accounting Manager and/or CFO to report issues identified in the review 2 weeks Prepares annual list of documents for destruction and presents list to CFO for final approval 2 weeks Performs historic or trending analysis of expenses as requested by CFO or other staff 3 Months Documents results of analyses with spreadsheets, graphs, charts or other means; maintains proficiency in use of data presentation tools 1 Week Maintains top line knowledge about annual operating budget to factor into analysis 6 Months Researches OIG database for exclusions for new vendors 1 Day Key Result Area #3 – Processing Financial Transactions Level 1 Completes credit applications and other routine requests for information 1 month Invoices cold storage customers for monthly charges 6 months Processes GRT for cold storage business 2 months Invoices NMAFB for monthly expenses paid by RRFB 1 month Assists with month-end and year-end closing responsibilities 6 months Coordinates document destruction process/shredding with outside vendor 1 month Completes both routine check runs and out-of-cycle check preparation 2 months Prepares routine financial correspondence and reports 1 week Processed petty cash reimbursements in accordance with RRFB policy. 2-4 weeks Key Result Area #4 – Customer Service Level 1 Responds to vendors requesting routine information such as NTTCs 1 month Assists in the planning and execution of the annual SEED conference and other special events as assigned 1 Month Obtains W-9 forms from new vendors as needed 1 Month Works collaboratively with internal and external customers to resolve problems 3 months Communicates with individuals in other departments about invoices, receipts and other documentation needed to support payment of expenses 1 month Takes calls from financial donors who wish to give over the phone 1 Day Takes information from potential Cold Storage clients and facilitates formation of new relationships 1 Week Accountability Responsibilities This job has no employee supervisory responsibilities. May supervise volunteers assigned to the department. Qualifications Two (2) years’ experience in accounting One year experience using comprehensive financial management software Preferred Qualifications Associate’s degree in related field Employment Requirements Negative Drug Screen Successful Background Clearance Physical Environment Primarily an office environment Occasional exposure to extreme temperatures through trips to the warehouse or assignments located outside Extensive computer operation with repeated finger motions Filing and minimal lifting (5 - 15 lbs) Must be able to move around the office and get to the equipment and filing cabinets Noise level is usually moderate Affirmative Action/EEO Statement Roadrunner Food Bank is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or veteran status. E-Verify Statement Roadrunner Food Bank participates in the E-Verify program. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This position description in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give assignments. This role description excludes the marginal functions of the position that are incidental to the performance of fundamental job duties. All Key Result areas are essential job functions and requirements. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Requirements

Two (2) years’ experience in accounting
One year experience using comprehensive financial management software
Negative Drug Screen
Successful Background Clearance

Nice To Haves

Associate’s degree in related field

Responsibilities

Attains and maintains proficiency with financial accounting software
Performs accurate mathematical computations for such things as rates, ratios, and percentages
Performs coding and data entry for invoices
Pairs credit memos with invoices; completes data entry for credit memo information
Files documents in Finance Shared drive or other appropriate location
Documents new procedures for the procedure’s manual; updates changes to procedure manual as they occur
Reviews Cold Storage billings for reasonableness and accuracy prior to sending billings
Enters aggregate payroll information into financial software system
Performs standard assessment of all payments greater than $5,000 for reasonableness
Tracks unit costs of routinely purchased items; shares findings about anomalies in cost with appropriate staff
Reviews expense reports and ensures that travel policies have been followed; follows up with Accounting Manager and/or CFO to report issues identified in the review
Prepares annual list of documents for destruction and presents list to CFO for final approval
Performs historic or trending analysis of expenses as requested by CFO or other staff
Documents results of analyses with spreadsheets, graphs, charts or other means; maintains proficiency in use of data presentation tools
Maintains top line knowledge about annual operating budget to factor into analysis
Researches OIG database for exclusions for new vendors
Completes credit applications and other routine requests for information
Invoices cold storage customers for monthly charges
Processes GRT for cold storage business
Invoices NMAFB for monthly expenses paid by RRFB
Assists with month-end and year-end closing responsibilities
Coordinates document destruction process/shredding with outside vendor
Completes both routine check runs and out-of-cycle check preparation
Prepares routine financial correspondence and reports
Processed petty cash reimbursements in accordance with RRFB policy.
Responds to vendors requesting routine information such as NTTCs
Assists in the planning and execution of the annual SEED conference and other special events as assigned
Obtains W-9 forms from new vendors as needed
Works collaboratively with internal and external customers to resolve problems
Communicates with individuals in other departments about invoices, receipts and other documentation needed to support payment of expenses
Takes calls from financial donors who wish to give over the phone
Takes information from potential Cold Storage clients and facilitates formation of new relationships