Accounts Payable Specalist

Bernatello's Foods•Kaukauna, WI

About The Position

Responsible for reviewing and verifying invoices received. Preparing, auditing, and processing invoices through the payable system. Route and code invoices accurately ensuring appropriate level of approval in accordance with corporate policy and regulations. Contribute to the month end close process.

Requirements

Reviewing and verifying invoices
Preparing, auditing, and processing invoices
Routing and coding invoices accurately
Ensuring appropriate level of approval
Adhering to corporate policy and regulations
Contributing to month-end close process
Accurate and efficient invoice processing
Coding and allocating expenses across multiple departments and financial segments
Generating expense allocations
Monitoring invoice approvals and following up
Investigating and resolving invoice, payment, and vendor discrepancies
Researching supporting documentation
Collaborating with internal departments and external vendors
Monitoring shared accounts payable email box
Completing vendor requirements (Credit Applications, Tax Exempt forms, etc.)
Maintaining IRS and regulatory compliance for vendor payments (1099 coding, sales/use tax)
Responding to requests for invoice/payment details
Keeping information confidential
Researching and implementing process improvements
Participating in project teams
Monitoring Open PO's and ensuring they are closed at month-end
Maintaining database of system templates
Monitoring vendors in accounting software
Creating new vendors
Verifying open invoices from vendor statements
Communicating effectively with vendors and team members
Completing month-end accounts payable tasks

Responsibilities

Process invoices accurately and efficiently through the AP invoice software
Codes and allocations expenses across multiple departments and financial segments
Generates expense allocations using multiple reporting tool options to best fit the situation
Monitors invoice approvals providing following up when necessary
Investigate and resolve invoice, payment and vendor discrepancies by researching supporting documentation and collaborating with internal departments and external vendors
Monitors shared accounts payable email box
Completes Vendor requirements (Credit Applications, Tax Exempt forms, etc.)
Maintains IRS and regulatory compliance for vendor payments (1099 coding, sales/use tax)
Responds in a timely manner to requests for invoice/payment details
Protects Bernatello’s value by keeping information confidential.
Research and implement process improvements to streamline workload
Participate in project teams to support continued growth for the company and the technology platforms
Monitor Open PO’s and ensure they are closed at the end of the month
Maintain database of system templates in AP invoice software ensuring accurate information
Monitor vendors in accounting software inactivating duplicates and stale vendors
Creation of new vendors ensuring we have the required forms completed
Verify open invoices from vendor statements
Communicate effectively with both outside vendors and Bernatello’s team members
Complete month end accounts payable tasks