Accounts Payable Specialist

Fincantieri Marine Group•Sturgeon Bay, WI

15d

About The Position

The Accounts Payable Specialist is responsible for supplier invoice and employee expense report processing, sales & use tax compliance, supplier 1099 reporting, balance sheet reconciliations, supplier maintenance and month-end closing duties. As well as, providing a general accounting support and information to all business units. Detailed Description Maintain adherence with established internal control and accounting policies by reviewing invoices for proper authorizations and account coding before processing. Input AP bills, invoices, and payments into financial software. Process for payment supplier invoices and check requests, including matching invoices prior to payment. Research and resolve invoice discrepancies and follow up on supplier inquiries. Maintain supplier information within the financial software. Perform weekly check runs. Prepare AP accrual journal entries during the month end closing process. Process employee expense reports. Compile Quarterly Sales & Use Tax Returns. Compile 1099 information and print supplier 1099's. Prepare month end AP account reconciliation. Communicate with various departments in all levels of the Organization. Communicate with Company suppliers in a clear and professional manner. Ability and willingness to engage in highly energetic pursuits on the waterfront. Maintain a commitment to and promote the Quality and Environmental, Health & Safety Policies. Abide by and enforce all organizational policies and procedures.

Requirements

Associates Degree in Accounting required
Minimum 2 years accounts payable or general accounting experience
Computer Skills: Proficient in all Microsoft Office applications and general knowledge of financial systems
Financial Acumen -- interpreting and applying understanding of key financial indicators to make better business decisions.
Organizational Savvy -- maneuvering comfortably through complex policy, process, and people-related organizational dynamics.
Communicates Effectively -- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Nice To Haves

Accounts Payable Certification

Responsibilities

Maintain adherence with established internal control and accounting policies by reviewing invoices for proper authorizations and account coding before processing.
Input AP bills, invoices, and payments into financial software.
Process for payment supplier invoices and check requests, including matching invoices prior to payment.
Research and resolve invoice discrepancies and follow up on supplier inquiries.
Maintain supplier information within the financial software.
Perform weekly check runs.
Prepare AP accrual journal entries during the month end closing process.
Process employee expense reports.
Compile Quarterly Sales & Use Tax Returns.
Compile 1099 information and print supplier 1099's.
Prepare month end AP account reconciliation.
Communicate with various departments in all levels of the Organization.
Communicate with Company suppliers in a clear and professional manner.
Ability and willingness to engage in highly energetic pursuits on the waterfront.
Maintain a commitment to and promote the Quality and Environmental, Health & Safety Policies.
Abide by and enforce all organizational policies and procedures.