Accounts Payable Specialist

Aston Carter

2d•$24 - $29•Hybrid

About The Position

We are seeking a detail-oriented and dedicated Accounts Payable Specialist to manage and process vendor invoices and maintain accurate financial records. The ideal candidate will efficiently handle vendor relationships and ensure timely payments while maintaining confidentiality.

Requirements

Accounts payable experience
Invoice processing and data entry skills
Proficiency with Microsoft Excel and other MS Office applications
Strong understanding of fund accounting, accounting systems, and GAAP
3 to 5 years of full cycle accounts payable experience

Nice To Haves

Associates degree in Accounting, Finance, or similar field or equivalent professional experience, preferred but not required
Proficient with accounting software systems
Ability to build partnerships and work in a collaborative environment

Responsibilities

Prepare, input, and process all vendor invoices and other necessary information for weekly check processing for multiple internal companies.
Audit and review invoices for discrepancies and appropriate authorization, addressing any questionable invoices.
Research and resolve vendor issues, reconciling vendor statements as needed.
Respond to vendor inquiries regarding payment questions and collaborate with departments to solve problems and perform reconciliations.
Prepare, input, and process manual checks on an as-needed basis, ensuring proper inclusion in regular accounts payable processing and reporting.
Set up and maintain vendor records in compliance with company policy.
Maintain accounts payable and related electronic records in a neat and organized manner for easy document retrieval.
Timely and accurate reconciliation of vendor statements to systematic vendor records.
Review and research outstanding accounts payable credit balance invoices for reimbursement.
Maintain confidentiality in accordance with company policies regarding employee and financial information.
Collaborate with other accounting department staff to accurately capture monthly accounts payable accruals.