Accounts Payable Specialist - Administrative/Business

ProSidian Consulting•Aiken, SC

23h•Onsite

About The Position

This service supports Environmental Management Sector Clients and ProSidian Team Members (# FTe's: 1) work as part of a Engagement Team Cadre (Labor Category 01011) to fulfil T&M - Time and Materials (T&M) requirements. Junior Accountant - AC 101. Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions Accounts Payable Specialist - Administrative/Business Candidates shall work to support requirements for Technical General Support Services (GSSC) related to NAICS: 541690 - Environmental Consulting Services, NAICS: 541690 - Scientific and Technical Consulting Services - Energy, and NAICS: 591690 - Professional Scientific Technical Consulting Services and Verifies information on vendor invoices, detects and corrects erroneous data -Routes and enters data into accounting system on a timely basis in order for payments to be processed when due -Processes employee expense reimbursements -Responds to employee or vendor inquiries -Reviews rejected transactions, determines reason and prepares correction -Verifies vendor information including W-9 forms -Posts batch entries -Prepares and sends out I099's -Assist in month end closing -Reviews departmental policies and procedures and recommends changes as needed -Prepares ad hoc reports and basic analysis as requested -Assists with audit requests -Maintains electronic and hard copy filing -May update accounting journals, ledgers or other financial records -May provide daily, weekly or monthly reports -May prepare ACH, wire transfers and check requests -Other duties as assigned Accounting Specialists also regularly and consistently perform one or more activities as outlined below -Administers the company's travel credit card program(s) -Administers the local travel and entertainment processes -Administers the freight payment program -Improper payments -Discounts -Assist manager with metrics -Account reconciliations #TechnicalCrossCuttingJobs #EnergyTechnology #Jugaad #SavannahRiver #EnvironmentalManagement

Requirements

The Accounts Payable Specialist - Administrative/Business shall have consecutive employment in a position with comparable responsibilities within the past five (5) years
Must be able to use a computer to communicate via email
Proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position
Work products shall be thorough, accurate, appropriately documented, and comply with established criteria
All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct
The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined
High School Diploma or GED
Must have strong oral and written communication skills
Teamwork skills are important in the highly-matrixed project environment
5+ years related office experience preferably in accounts payable
Microsoft Office experience required
Previous use of a computerized accounting system preferably Costpoint and/or Puridiom
Communication and interpersonal skills including the ability to work with all levels within the organization as well as effectively communicate and provide customer service to vendors
Detail oriented
Ability to meet deadlines
Ability to maintain confidential information
A 40 hour work week is scheduled
Work week excludes SRR holidays
Each work day has a 30-minute lunch
OT may be required as necessary
A security clearance is not required
U.S. Citizenship Required - You must be a United States Citizen
Excellent oral and written communication skills (This employer participates in the e-Verify program)
Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office
May be required to complete a Financial Disclosure Statement
Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance

Responsibilities

Verifies information on vendor invoices, detects and corrects erroneous data
Routes and enters data into accounting system on a timely basis in order for payments to be processed when due
Processes employee expense reimbursements
Responds to employee or vendor inquiries
Reviews rejected transactions, determines reason and prepares correction
Verifies vendor information including W-9 forms
Posts batch entries
Prepares and sends out I099's
Assist in month end closing
Reviews departmental policies and procedures and recommends changes as needed
Prepares ad hoc reports and basic analysis as requested
Assists with audit requests
Maintains electronic and hard copy filing
May update accounting journals, ledgers or other financial records
May provide daily, weekly or monthly reports
May prepare ACH, wire transfers and check requests
Administers the company's travel credit card program(s)
Administers the local travel and entertainment processes
Administers the freight payment program
Improper payments
Discounts
Assist manager with metrics
Account reconciliations