Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

3d•$20 - $24•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing all accounts payable related transactions to support the operations of all campuses. This includes processing invoices, reimbursements, refunds, credits, and related transactions through various payment methods. The role ensures that payments are made accurately and timely, complying with all applicable policies and regulations. The specialist will provide outstanding service to all stakeholders, both internal and external to the organization.

Requirements

Accounts payable experience
Proficiency in accounting software
Vendor communication
Strong Microsoft Office skills
Proficiency in Microsoft Excel
Administrative support
Filing and scanning
Computer skills
Excel data entry
Attention to detail
Good typing speed
2+ years of Accounts Payable experience

Nice To Haves

Associate's degree

Responsibilities

Process payments of invoices, reimbursements, refunds, credits, and related items accurately and timely in the Enterprise Resource Planning (ERP) software, in accordance with cash allocation issued by Treasury.
Identify and address issues that require additional intervention.
Compile and distribute mailed payments promptly and accurately.
Ensure compliance with and enforcement of all applicable policies, procedures, and regulations, including verifying documentation and approvals for invoices and expense reimbursements.
Manage supplier file processes and standards to ensure correct processing and issuance of invoices and payments.
Maintain and update the database and related files for supplier invoices received that cannot be processed in ERP, ensuring accuracy and completeness of documentation.
Respond to inquiries and requests for assistance in a timely and professional manner, assisting and educating departments, colleagues, and suppliers on invoice or reimbursement processing, policies, or payment status.
Assist with coordination and completion of monthly and year-end activities, including 1099 filings.
Assist with the identification and pursuit of unclaimed funds for the organization.
Maintain records to support and comply with financial processes and regulations.
Collaborate with all other departments to support the organization's missions and ensure outstanding customer service.