Accounts Payable Specialist

TEKsystems•Corona, CA

1d•$22 - $25•Hybrid

About The Position

Key Responsibilities Review, validate, and code distributor bill backs related to monthly promotions. Perform accurate data entry for bill backs in Vistex (SAP). Process invoices for payment in accordance with promotional agreements. Validate and analyze supporting documentation against invoices and promotion details. Research missing backup documentation (e.g., promo agreements, chain alerts). Communicate regularly with distributors and sales representatives to obtain missing information or clarify promotional details. Process invoice revisions and adjustments as needed. Train distributors on proper bill back submission procedures when required. Respond promptly to phone calls and emails from the sales team and distributor partners. Maintain filing systems (alphabetical, numerical, receipt-date based), including frequent walking, bending, and occasional heavy lifting. Complete special projects and ad-hoc assignments as directed.

Requirements

Accounting
Accounts payable (A/P)
Reporting
Data entry
SAP (Vistex preferred)
Customer service
Microsoft Excel

Nice To Haves

Prior accounts payable experience (minimum 2–3 years).
Accounting background or related coursework (auditing, accounting classes).
Experience using accounting technology systems (minimum 2 years).
SAP/Vistex experience strongly preferred.
Advanced proficiency (super-user level) in Microsoft Excel and Outlook.
Strong general computer literacy (file management, window navigation, etc.).
College degree preferred (AA or higher), but not required with relevant experience.
Exceptional attention to detail with minimal error rates.
Strong analytical and comprehension skills.
Excellent written and verbal communication abilities.
Fast learner with strong initiative and self-motivation.
Fast and accurate typing and 10-key skills.
Highly organized with strong time-management capabilities.
Ability to work a flexible schedule, including expected overtime.

Responsibilities

Review, validate, and code distributor bill backs related to monthly promotions.
Perform accurate data entry for bill backs in Vistex (SAP).
Process invoices for payment in accordance with promotional agreements.
Validate and analyze supporting documentation against invoices and promotion details.
Research missing backup documentation (e.g., promo agreements, chain alerts).
Communicate regularly with distributors and sales representatives to obtain missing information or clarify promotional details.
Process invoice revisions and adjustments as needed.
Train distributors on proper bill back submission procedures when required.
Respond promptly to phone calls and emails from the sales team and distributor partners.
Maintain filing systems (alphabetical, numerical, receipt-date based), including frequent walking, bending, and occasional heavy lifting.
Complete special projects and ad-hoc assignments as directed.