Accounts Payable Specialist - IN OFFICE

CJ Pony Parts, Inc.•Harrisburg, PA

4d•$17 - $19•Onsite

About The Position

We are seeking an experienced and detail-oriented Accounts Payable Specialist to join our Accounting team. This role is responsible for ensuring timely and accurate processing of vendor invoices, especially those tied to goods and inventory received in our warehouses. Additional this position will act as a key liaison between Accounting, receiving, and Purchasing departments. Attention to detail and the ability to problem solve discrepancies are critical to a smooth process.

Requirements

High school diploma or GED required; Associate degree preferred.
2-4 years of Accounts Payable or related accounting experience preferred.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to calculate figures and amounts such as invoice quantity and unit prices, and vendor discounts.
Familiarity with 3-way matching and ERP/AP systems.
Strong Excel skills and comfort working with data and documentation.
Microsoft Office (Excel & Word) and accounting software experience required.

Nice To Haves

Prior experience working in a high-volume AP environment preferred.

Responsibilities

Match vendor invoices to purchase orders and receiving documentation, e.g. packing slips. (3-way matching).
Verify quantities and costs, when needed, are accurate per the PO and receiving records.
Code and enter invoices into the accounting system for payment processing.
Communicate with vendors regarding missing invoices and communicate discrepancies with Purchasing.
Investigate and resolve invoice discrepancies related to receiving issues (e.g., overages, shortages, damages).
Collaborate with the Receiving team to resolve non-matching or unverified shipments.
Monitor daily receiving logs and goods receipts to validate timely invoicing.
Reconcile open receipt accruals and unmatched goods received in the accounting system in a back-up capacity for the Sr. Accounts Payable Specialist.
Work closely with warehouse personnel to clarify receiving documentation and resolve inventory inconsistencies.
Print drop shipment purchase orders and match receiving reports as needed.
All other duties as assigned.