Accounts Payable Specialist

Aurora Dairy Corp.•Boulder, CO

11h

About The Position

Accurate and timely recording and payment of vendor invoices is critical to proper management of company operations. The Accounts Payable Specialist is responsible for inputting day-to-day accounts payable transactions in the accounting systems and ensuring timely payment of those obligations. Responsibilities also include strong customer service to other departments inside the company, being the Subject Matter Expert (SME) with 3rd party software (SAP Concur), maintaining relationships with vendors, requesting stop payments when needed and assisting remote location personnel with payables related questions. Strong organizational skills and attention to detail are required.

Requirements

Bachelors or associates degree in business with an emphasis in accounting and/or two years’ experience in high volume accounts payable or equivalent in education and experience.
Basic understanding of GAAP and some general ledger experience preferred.
Effective computer skills including experience working with accounting software (Great Plains), Microsoft office products, and ERP systems.
Strong organizational skills are a must.
Strong self-starter initiative and ability to contribute to team.
Honest with a strong work ethic.
Quick problem solver.
Ability to juggle multiple tasks simultaneously, flexible.
Good judgment in handling confidential information.
Ability to accept feedback and execute changes or corrections to existing procedures.
Willingness to work in rural environment with a friendly disposition.

Responsibilities

Process a high volume of vendor payment requests ensuring proper GL coding and approvals, proper supporting documents attached, timely input to ensure that eligible vendor discounts are realized and following 3-way match processes as needed (includes communicating variances between PO, receiving and invoice to purchasing managers for final approval for invoice processing). Vendor payment requests include paper invoices and electronic copies received by various means, as well as recurring payments and contractual obligations for which an invoice document may not be present. Monitoring the various AP Outlook mailboxes is key.
Ensure proper accruals of freight and sales tax on invoices as appropriate and in accordance with established guidelines.
Work with 3rd party software (SAP Concur) to properly code payment requests from employees and vendors and route them for approval and payment. Generate reports as needed from the software to provide payment details and other information requests. Assist other Concur system users with questions or help with trouble shooting.
For invoices processed and checks paid by Concur, validate data feeds to the AP Sub-Ledger and General Ledger to assure accuracy of financial results.
For payments not made by Concur, assure timely payment to vendors by generating check runs or requesting electronic bank payments in accordance with established procedures. This includes one off or time sensitive checks that cannot be processed timely by Concur.
Work toward continual automation of AP transactions through Concur.
Maintain relationships with vendors. Provide key suppliers with monthly reconciliations to confirm outstanding balances. Request check voids and issue replacement checks as needed.
Research and resolve issues related to accounts payable and expenses, including GL coding corrections.
File open invoices, payment confirmations and any other AP related paperwork by the end of each week.
Reconcile AP sub-ledger to the general ledger as part of month end cut off duties.
Ensure proper month end cut off for invoices received and accumulate invoices for month end accruals.
Assist with additional month end close activities as needed and assigned by the respective position manager.
Cross train with other AP Specialists to provide coverage for vacations or other needs.
Provide supporting documentation for audits as requested.
Provide support for analysis of accounts payable and expense transactions.
Manage accounts payables projects as assigned and within assignment parameters.
Generate 1099s at year end in accordance with established procedures.
Other responsibilities as deemed necessary by the CFO, Controller or Accounting Managers.