Accounts Payable Specialist II

Wilcox + Flegel•Longview, WA

8d•Onsite

About The Position

We are seeking a detail-orientated individual with a passion for numbers and organization to join our Accounts Payable team! This role is critical to our operations by processing invoices, reconciling vendor statements, resolving discrepancies, and collaborating with teams to ensure timely payments. If you have a strong background in accounts payable and enjoy working in a fast-paced environment, we want to hear from you! The role of A/P Specialist II involves providing financial, administrative, and clerical support to Wilcox and Flegel. The position is to complete high volume invoice data entry with accuracy, process payments, and control expenses by making vendor payments on time. Including but not limited to processing, verifying, and reconciling invoices and statements. Responsible to consistently role model our Core Values.

Requirements

Must be reliable and extremely trustworthy.
Must be able to learn other accounting software systems.
Excellent organizational skills and attention to detail.
Ability to maintain confidential and meticulous records.
A developed sense of integrity and commitment as well as a passion for excellence.
Exceptional problem-solving skills.
Excellent interpersonal, written, and verbal communication and skills.
Strong work ethic and team focused.
Must be highly organized with strong ability to multi-task.
High school diploma required.
AA in accounting or 3+ years accounting experience, or combination of relevant experience and education
Understanding of basic bookkeeping and accounting skills is required.
Proficient in accounting software (ERM)
High Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Nice To Haves

Bachelor’s degree in Business or Accounting preferred.
Experience in Enterprise Resource Planning (ERP) systems preferred. iRely experience highly desirable

Responsibilities

Managing accounts payable using accounting software and other programs.
Responsible to review and code high volume invoices according to AP guidelines and processes.
Analyzing workflow processes.
Establishing and maintaining strong relationships with new and existing vendors.
Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
Processing transactions and performing accounting duties such as account maintenance and recording entries.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies as needed.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities such as ‘prompt pay discount’, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Ensures proper calculation, reporting, and recordkeeping of all sale and use taxes.
Continuing to improve the payment process.
Conducts proper maintenance, filing, and storage of records.
Responsible to provide documentation from files on all items processed for audit samples and as requested.
Responsible for maintaining industry knowledge
Responsible to cross train in other duties and responsibilities within the AP department
Other duties as assigned.