Accounts Payable Representative

HNL Lab Medicine•Allentown, PA

24d•Onsite

About The Position

Processes cash disbursements, ensuring accurate and timely processing of various accounts payable transactions. Monitors and maintains compliance with best practices and company policies to support efficient financial operations. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Efficiently process, validate, and prioritize supplier invoices, credit memos, and check requests in accordance with company policies, ensuring accuracy and timely approvals. Maintain a streamlined accounts payable workflow by verifying documentation, coordinating approvals, and facilitating prompt payments to support company initiatives and compliance. Implement payment preparation and disbursement process including mailing checks, processing electronic transactions, and handling voided payments, as assigned. Ensure accuracy and integrity of supplier records by identifying and processing updates, maintaining organized files, and promptly communicating necessary changes. Maintain strong partnerships with suppliers by providing responsive and professional service, addressing inquiries efficiently, correcting discrepancies, and fostering positive interactions. Identify prepaid invoices and set up schedules in the ERP system. Review, validate, and process company credit card transactions and out-of-pocket expense reports, ensuring accuracy, compliance, and proper documentation. Assist in monthly closings, as assigned. Coordinate year-end 1099 compliance and reporting, verifying accurate supplier records and timely filing in accordance with IRS regulations. Assists with other projects, as necessary. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Two-year degree or certificate in a related field of study from college or technical school; (Associates degree preferred) or 3+ years of related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiple, and divide in all units of measure using whole numbers, common fractions and decimals.
Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
To perform this job successfully, an individual should have knowledge of Microsoft Office software products (MS Word and MS Excel) and Accounting software.

Responsibilities

Efficiently process, validate, and prioritize supplier invoices, credit memos, and check requests in accordance with company policies, ensuring accuracy and timely approvals.
Maintain a streamlined accounts payable workflow by verifying documentation, coordinating approvals, and facilitating prompt payments to support company initiatives and compliance.
Implement payment preparation and disbursement process including mailing checks, processing electronic transactions, and handling voided payments, as assigned.
Ensure accuracy and integrity of supplier records by identifying and processing updates, maintaining organized files, and promptly communicating necessary changes.
Maintain strong partnerships with suppliers by providing responsive and professional service, addressing inquiries efficiently, correcting discrepancies, and fostering positive interactions.
Identify prepaid invoices and set up schedules in the ERP system.
Review, validate, and process company credit card transactions and out-of-pocket expense reports, ensuring accuracy, compliance, and proper documentation.
Assist in monthly closings, as assigned.
Coordinate year-end 1099 compliance and reporting, verifying accurate supplier records and timely filing in accordance with IRS regulations.
Assists with other projects, as necessary.