Accounts Payable Rep II

Children's National Medical Center•Silver Spring, MD

40d

About The Position

The Accounts Payable Representative II is responsible for processing, verifying, and reconciling invoices and payments for goods and services purchased by the organization with limited supervision. This role ensures timely and accurate payment to vendors while maintaining compliance with company policies and accounting practices.

Requirements

High School Diploma or GED (Required)
2 years Accounts payable or general accounting experience (Required)
Familiarity with accounting software (e.g. Workday, Peoplesoft), OCR(Kofax, Ephesoft) and Microsoft Office Suite, especially Excel.
Strong verbal and written closed loop communication skills, with a professional phone manner.
Strong attention to detail.
Ability to work independently and as part of a team in a fast-paced environment.
Excellent problem-solving and time management abilities.

Nice To Haves

Bachelor's Degree Accounting, Finance, Business Administration, or a related field (Preferred)

Responsibilities

Collect invoices from vendors via mail, email, or electronic systems.
Independently verify accuracy of invoice details (dates, amounts, vendor information, purchase orders).
Ensure all necessary documentation is attached to invoices and payment processing requests.
Receive, review, and verify invoices and payment requests for accuracy and proper approvals with limited guidance.
Enter invoices into the ERP system and ensure correct coding to appropriate accounts and cost centers.
Comply with internal controls and company policies regarding disbursements and financial processes with limited direction.
Complete weekly upload of electronic vendor invoices for processing via computer interface spreadsheet.
Liaise with Treasury for payment issue resolution and ACH verification.
Maintain accurate and organized accounts payable files and documentation.
Complete new vendor onboarding by collecting and verifying necessary documentation
Retrieve quarterly vendor sanction reports and distribute to Grants department and other key stakeholders.
Collaborate with Sr Accounts Payable Analyst and Lead Accounts Payable to ensure vendor record is updated based on sanction list.
Organize and maintain digital and physical filing systems for AP documents.
Identify and correct upload errors to ensure synchronization between OCR tools and ERP
Support audits with limited direction by providing requested documentation for transactions.
Work with Payroll team to ensure payment data files are received and processed timely.
Verify banking, W-9, and tax information for compliance and fraud prevention
Manage calendars and reminders for payment schedules and deadlines.
Manage all incoming calls directed to the Accounts Payable department.
Anticipate and responds to customer needs; follows up until needs are met
Demonstrate collaborative and respectful behavior
Partner with all team members to achieve goals
Receptive to others' ideas and opinions
Contribute to a positive work environment
Demonstrate flexibility and willingness to change
Identify opportunities to improve clinical and administrative processes
Make appropriate decisions, using sound judgment
Use resources efficiently
Search for less costly ways of doing things
Speak up when team members appear to exhibit unsafe behavior or performance
Continuously validate and verify information needed for decision making or documentation
Stop in the face of uncertainty and takes time to resolve the situation
Demonstrate accurate, clear and timely verbal and written communication
Actively promote safety for patients, families, visitors and co-workers
Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance