Accounts Payable Rep II

LEESAR INC • Fort Myers, FL

5d • Onsite

About The Position

Join a high-performing Finance team that supports the supply chain infrastructure behind Southwest Florida's healthcare systems. At LeeSar and Cooperative Services of Florida (CSF), our Accounts Payable (AP) professionals ensure the accuracy, integrity, and reliability of financial transactions that keep hospital operations moving. If you’re detail-driven, analytical, and motivated by accuracy and efficiency, the Accounts Payable Representative II position offers the opportunity to grow in a fast-paced environment where precision and collaboration matter. As an AP Representative II, you will support the full lifecycle of invoice processing, vendor management, and month-end reconciliation with a high degree of accuracy and independence. In this role, you will: Verify and process inventory and non-inventory invoices, including a high volume of complex drop-ship invoices. Ensure all invoices are accurate, match purchase orders, and align with receiving documentation. Key invoices within established timelines (typically 3–5 days from receipt) to support weekly check runs. Complete and reconcile drop ship invoice reports and credit card payee reports monthly. Perform vendor-level research to resolve billing issues, request credit memos, and clear payables management reports. Scan and batch invoices, ensuring proper documentation prior to weekly cash disbursements. Assist with weekly check run preparation, present preliminary check run reports for approval, and ensure all payment discounts are captured. Conduct peer audits and contribute to month-end and year-end close activities. Train or assist in training new hires; serve as primary backup for non-inventory AP functions. Support special projects, reporting needs, and productivity improvement initiatives.

Requirements

• High School diploma or equivalent
• Three years of experience using computerized accounting systems, OR one year of experience in LeeSar’s AP department
• Strong proficiency in Microsoft Excel, Word, and Outlook
• Ability to work in a high-volume, deadline-driven environment
• Exceptional attention to detail and commitment to accuracy
• Strong communication skills and ability to work independently or as part of a team

Nice To Haves

• Associate’s degree
• Experience developing spreadsheets and working with batch processing systems

Responsibilities

• Verify and process inventory and non-inventory invoices, including a high volume of complex drop-ship invoices.
• Ensure all invoices are accurate, match purchase orders, and align with receiving documentation.
• Key invoices within established timelines (typically 3–5 days from receipt) to support weekly check runs.
• Complete and reconcile drop ship invoice reports and credit card payee reports monthly.
• Perform vendor-level research to resolve billing issues, request credit memos, and clear payables management reports.
• Scan and batch invoices, ensuring proper documentation prior to weekly cash disbursements.
• Assist with weekly check run preparation, present preliminary check run reports for approval, and ensure all payment discounts are captured.
• Conduct peer audits and contribute to month-end and year-end close activities.
• Train or assist in training new hires; serve as primary backup for non-inventory AP functions.
• Support special projects, reporting needs, and productivity improvement initiatives.

Benefits

• LeeSar/CSF offers a comprehensive benefits package that includes an on-site health clinic, annual bonus program, an HDHP plan at zero cost for associate-only coverage, employer contributions to HSA and cost-sharing at all coverage levels, employer-paid disability and group life insurance, and a 401(k) plan with up to a 5% employer match and immediate vesting, plus a Roth option. Additional benefits include dental, vision, and voluntary plans, tuition reimbursement, professional development opportunities, nine paid holidays, and a generous PTO bank.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees