Accounts Payable Processor & Coordinator (Part Time) - WS Management
About The Position
WS Management is seeking a detail-oriented and organized Accounts Payable Processor & Coordinator to support our growing portfolio of hotel properties. This part-time, in-office role is responsible for ensuring timely and accurate processing of invoices, maintaining financial documentation, and supporting property teams with accounts payable workflows. This role plays a key part in maintaining financial accuracy and consistency across multiple hotel locations and works closely with the Director of Finance and property-level teams. Part-Time (20–25 hours per week) Monday–Friday (approx. 4–5 hours/day) In-office role
Requirements
- 1+ years of experience in Hotel Accounts Payable, accounting support, or related field
- Experience with accounting systems (Sage Intacct preferred)
- Strong attention to detail and organizational skills
- Ability to manage multiple locations and priorities simultaneously
- Strong communication skills and ability to follow up with property teams
- Proficiency in Microsoft Office (Excel, Outlook) and document management systems
Nice To Haves
- Experience working with SharePoint or similar systems preferred
Responsibilities
- Maintain the accounting inbox and distribute A/P-related emails and invoices daily
- Upload and organize invoices within SharePoint by property and vendor
- Ensure documentation is complete, accurate, and audit-ready
- Monitor and follow up to ensure property teams are submitting invoices timely
- Provide support and guidance to General Managers on A/P processes and expectations
- Promote consistency and accountability across all locations
- Maintain prepaid insurance schedules and process all related invoices
- Track and maintain other prepaid expense schedules
- Process and track utility invoices and assist with utility accruals
- Prepare weekly check registers and assist in review processes
- Support Director of Finance with reporting and A/P-related tracking
- Assist in identifying discrepancies or inconsistencies
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
