Accounts Payable Manager

Codman Academy Charter School•Boston, MA

4d•$75,000

About The Position

Oversees the entire payment cycle, ensuring timely, accurate vendor payments, managing staff/expenses, maintaining financial controls, and handling reporting (like 1099s) for multiple schools or entities, working with systems like accounting software and focusing on compliance, process improvement, and strong vendor/stakeholder relations to support the school's financial health.

Requirements

Strong organizational, analytical, and problem-solving skills.
Attention to detail and accuracy.
Knowledge of accounting principles and software.
Excellent communication and customer service skills.
Ability to work in a fast-paced environment with tight deadlines.

Responsibilities

Payment Processing: Manage full-cycle AP, including invoice entry, three-way matching (PO/invoice/receipt), check runs, and electronic payments.
Vendor Management: Maintain vendor files, resolve discrepancies, and serve as the primary contact for vendor inquiries.
Financial Controls: Ensure adherence to policies, proper coding, and internal controls.
Reporting & Compliance: Prepare AP aging reports, assist with month-end close, issue 1099s, and support audits.
Team Leadership: Supervise AP staff (if applicable), prioritize workload, and drive efficiency.
System Optimization: Leverage financial software and automation for improved processes.
Budget Support: Review requisitions, generate purchase orders, and support budget reporting.
Process invoices, check requests, and employee expense reports.
Perform reconciliations and maintain accurate financial records.
Manage monthly/annual financial reporting processes.
Handle inter-company invoicing and credit card workflows.
Collaborate with school bookkeepers and other departments.