DOC Accounts Payable Manager

State of Illinois•Springfield, IL

1d•Onsite

About The Position

Join our team as an Accounts Payable Supervisor / Fiscal Liaison! Lead and manage Accounts Payable operations for the IDOC, DJJ, and PRB while ensuring compliance with multiple agency fiscal policies. In this role, you’ll supervise a dedicated team, streamline processes, approve vouchers in SAP, and serve as a trusted fiscal advisor for internal staff, auditors, and contractors. If you excel at balancing leadership, policy interpretation, and financial oversight, this is your opportunity to make a meaningful impact across state agencies. If interested in this unique position, we invite all qualified and interested candidates to apply.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with a major in Business Administration, Business Management, Finance, Economics, Accounting, or related field.
Requires three (3) years of progressively responsible administrative experience in accounting, external accounting, budget planning and control or public accounting, as well as public or business organization.
Requires ability to pass the IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Nice To Haves

Prefers at least five (5) years of professional experience in a Fiscal Operations capacity.
Prefers at least three (3) years of professional experience overseeing the vouchering process.
Prefers at least three (3) years of professional experience managing auditors and contractors.
Prefers at least four (4) years of professional experience interpreting and explaining policies and procedures to subordinate staff and outside entities.
Prefers at least two (2) years of professional experience reconciling, analyzing and preparing complex financial and fiscal-related reports.
Prefers at least four (4) years of professional experience supervising staff.
Prefers at least three (3) years of professional experience utilizing automated financial systems, such as Systems, Applications, and Products in Data Processing (SAP).
Prefers at least five (5) years of professional experience working with the Microsoft Office suite or equivalent computer software.

Responsibilities

Plans, evaluates, initiates, organizes and directs the Accounts Payable activities for the Department of Corrections (IDOC), Department of Juvenile Justice (DJJ) and Prisoner Review Board (PRB).
Serves as fiscal liaison for internal fiscal personnel, auditors, contractors and outside agencies providing explanation and interpretation of policies.
Serves as full-line supervisor.
Manages, directs, implements and monitors the accounts payable and petty cash processes.
Monitors priority vouchers and petty cash issues that are processed for IDOC, DJJ and PRB.
Represents the Manager in fiscal interpretation of the Center's policies in their absence.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20‐year retirement awards free health insurance during retirement.
Deferred compensation and other pre‐tax benefits programs
Paid state holidays 13‐14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources