Accounts Payable Manager- Payments & Card Programs

UBLIC SERVICES, INC. • Phoenix, AZ

7d

About The Position

POSITION SUMMARY: The Manager, Payments and Card Programs manages the daily operations of AP payment operations (Check, ACH, Virtual Card) and oversees the company’s card programs (T&E, Procurement Card, Virtual Card) In addition, the Manager, Payments and Card Programs reviews and develops business processes to increase efficiency, enhance productivity, and improve stakeholder experience.
PRINCIPAL RESPONSIBILITIES:
Oversees AP payment operations including Check, ACH, and Virtual Card Payments to ensure complete, accurate and timely payment to vendors (may include vendors who support and provide services for the National Accounts customer portfolio).
Leads payment optimization efforts to maximize working capital, discounts and rebates, including coordination of campaigns to grow the Virtual Card Payment program, early pay discounting, and supply chain financing. Manages the AP bank function, including payment voids/cancels, positive pay review, and non-AR bank deposits.
Ensures proper due diligence is completed for changes to existing supplier payment methods and establishment of payment methods for new suppliers.
Oversees Travel and Entertainment (T&E) and Procurement (pCard) programs.
Establishes and monitors the expense reporting and approval process in ERP systems.
Administers the issuance of new cards, changes to existing card holder limits and MCC code permissions.
Manages the process for turning off cards held by terminated employees.
Oversees the Card Program Audit function, establishing audit rules and reviewing flagged expense transactions.
Ensures compliance with the Company's expense policies and takes action to notify appropriate personnel when misuse is suspected.
Manages relationships with third parties including banks, card issuers, check print and mail service providers, and supply chain finance partners.
Ensures service level agreements are met and addresses any performance issues with third party providers.
Collaborates with third parties on process improvements and new service offerings.
Ensures all procedures are followed and remain in compliance with established SOX controls.
Implements and performs quality management and measurement processes related to payment completeness, accuracy, timeliness and transparency as required.
Collaborates with other department personnel to determine root cause of process errors and associated process improvement solutions.
Designs, establishes, and monitors team performance metrics.
Assists with preparing departmental presentations for quarterly business reviews as required.
Provides support for internal and external audits as required.
Performs other job-related duties as assigned or apparent.

Requirements

• Intermediate to advanced level of proficiency with Excel.
• Minimum of 3 years accounts receivable, accounts payable, financial analysis or accounting experience.

Nice To Haves

• Previous experience in a leadership or supervisory role (preferred).

Responsibilities

• Oversees AP payment operations including Check, ACH, and Virtual Card Payments to ensure complete, accurate and timely payment to vendors (may include vendors who support and provide services for the National Accounts customer portfolio).
• Leads payment optimization efforts to maximize working capital, discounts and rebates, including coordination of campaigns to grow the Virtual Card Payment program, early pay discounting, and supply chain financing.
• Manages the AP bank function, including payment voids/cancels, positive pay review, and non-AR bank deposits.
• Ensures proper due diligence is completed for changes to existing supplier payment methods and establishment of payment methods for new suppliers.
• Oversees Travel and Entertainment (T&E) and Procurement (pCard) programs.
• Establishes and monitors the expense reporting and approval process in ERP systems.
• Administers the issuance of new cards, changes to existing card holder limits and MCC code permissions.
• Manages the process for turning off cards held by terminated employees.
• Oversees the Card Program Audit function, establishing audit rules and reviewing flagged expense transactions.
• Ensures compliance with the Company's expense policies and takes action to notify appropriate personnel when misuse is suspected.
• Manages relationships with third parties including banks, card issuers, check print and mail service providers, and supply chain finance partners.
• Ensures service level agreements are met and addresses any performance issues with third party providers.
• Collaborates with third parties on process improvements and new service offerings.
• Ensures all procedures are followed and remain in compliance with established SOX controls.
• Implements and performs quality management and measurement processes related to payment completeness, accuracy, timeliness and transparency as required.
• Collaborates with other department personnel to determine root cause of process errors and associated process improvement solutions.
• Designs, establishes, and monitors team performance metrics.
• Assists with preparing departmental presentations for quarterly business reviews as required.
• Provides support for internal and external audits as required.
• Performs other job-related duties as assigned or apparent.

Benefits

• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).
• Paid Time Off (PTO)
• Benefits: https://jobs.republicservices.com/us/en/about-us/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees