Accounts Payable Lead
About The Position
The Accounts Payable (AP) Team Lead will manage the daily operations of the AP department, ensuring accurate and timely processing of invoices, vendor management, and adherence to accounting procedures. This role oversees two virtual AP team members, holding them accountable for performance standards and ensuring efficiency within the AP team. The AP Team Lead will handle onboarding new vendors, validate credentials, and manage the transition of new associations to Rise, including the transfer of utility accounts and recurring expenses. Additionally, the role will include responsibilities for general ledger accounting tasks such as bank reconciliations and month-end close processes.
Requirements
- 3-5 years of experience in accounts payable, with at least 1-2 years in a leadership or supervisory role.
- Strong knowledge of accounting principles, AP processes, and internal controls.
- Experience with vendor management, including the validation of insurance and credentials.
- Proficiency in accounting software and Microsoft Office Suite (Word, Excel, Outlook).
- Experience with general ledger accounting, including bank reconciliations and month-end close processes.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Strong leadership and team management skills.
- Detail-oriented and able to ensure accuracy in all aspects of AP processes.
- Effective communication skills, both written and verbal.
- Problem-solving and critical-thinking abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
Nice To Haves
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Responsibilities
- Manage and oversee the performance of two virtual AP team members, ensuring expectations are clear and met.
- Set clear goals and hold the team accountable for processing invoices accurately and on time.
- Provide coaching, training, and performance feedback to ensure team success.
- Review and process all incoming invoices, ensuring correct coding and timely submission.
- Approve and validate check requests and manage the payment process.
- Ensure compliance with internal controls and accounting procedures related to AP functions.
- Oversee the maintenance of vendor files and records, ensuring accuracy and completeness.
- Enter new vendors into the system, ensuring all necessary documentation (W-9 forms, insurance certificates, etc.) is obtained and validated.
- Manage vendor relationships, ensuring timely responses to vendor inquiries.
- Verify vendor credentials, insurance, and other required documentation before processing payments.
- Lead the AP-related aspects of transitioning new associations to Rise.
- Coordinate the transfer of utility accounts, recurring expenses, and other financial obligations to Rise for new associations.
- Ensure smooth onboarding of new associations into AP workflows and processes.
- Perform monthly bank reconciliations and ensure accuracy and timeliness.
- Assist with the month-end close process, including preparing journal entries and reconciling accounts as needed.
- Collaborate with the accounting team to ensure the accuracy of the general ledger and financial statements.
- Identify and implement process improvements within the AP department to increase efficiency and accuracy.
- Ensure proper documentation and workflows are followed by the AP team.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
