ACCOUNTS PAYABLE LEAD

GELMART INDUSTRIES, INC. • Bentonville, AR

12d • Onsite

About The Position

Rafar Group Companies is seeking a hands-on Accounts Payable Lead to keep vendor invoices accurate, payments timely, and disbursements properly controlled. You will process invoices and payment runs, resolve vendor issues, and supervise one AP Support team member. You will work with vendors, internal approvers, and the Senior Accounting Manager to resolve discrepancies and maintain reliable payables records through month-end. This is a working lead role that combines transaction processing, team oversight, and process improvement. You will be expected to spot issues early, communicate their impact, and follow through on resolution.

Requirements

• 8+ years of accounts payable experience, including invoice processing, vendor reconciliation, and responsibility for payment runs.
• Experience supervising or training a support team member, reviewing work, and managing competing daily priorities.
• Experience matching invoices to purchase orders and receipts, supporting month-end close, and reconciling the AP subledger to the general ledger.
• Working knowledge of payment approvals, positive pay, and separation of duties, with the judgment to hold a payment and escalate concerns when needed.
• Strong Excel, reconciliation, and data analysis skills, with the ability to improve manual processes and maintain accurate records across high transaction volumes, entities, or brands.
• Clear, professional communication with vendors and internal partners when resolving invoice, approval, or payment issues.

Nice To Haves

• Experience with import, apparel, or supply-chain AP is preferred.
• Experience with freight, duty, or customs broker invoices; international or multi-currency payments; or vendor master and ERP implementation work is a plus.
• Experience with Microsoft Dynamics 365 Business Central, NetSuite, or a similar system is preferred.
• Familiarity with invoice-capture, automation, or AI tools is helpful.

Responsibilities

• Receive, code, and enter vendor invoices. Match invoices to purchase orders and receipts where applicable, obtain required approvals, and resolve missing documentation or discrepancies before payment.
• Prepare and process scheduled payment runs under the approved authorization process. Follow the approval matrix, maintain positive pay controls, and preserve separation between payment preparation and approval.
• Maintain vendor records, including setup, updates, W-9 forms, and tax documentation. Check for duplicates and follow verification and approval controls when payment information changes.
• Reconcile vendor statements, investigate credits and payment discrepancies, and communicate with vendors and internal partners about holds and outstanding items.
• Prepare accrual support, reconcile AP to the general ledger, and resolve cutoff differences. Prepare AP audit schedules and invoice, payment, and approval support; respond to audit requests through the Senior Accounting Manager.
• Assign daily work to the AP Support team member, provide training and feedback, review their work, and maintain documented procedures and backup coverage while remaining actively involved in daily AP work.
• Learn the AP system, invoice-capture tools, approval workflows, and reporting capabilities. Improve invoice processing, payments, and reconciliations by using existing system features, reducing duplicate entry, and recommending practical enhancements.
• Identify opportunities to automate recurring work and use approved AI tools for invoice capture, matching, approval workflows, and exception review. Test and validate outputs, protect vendor and financial information, and maintain payment approvals, controls, and an audit trail.
• Own weekly EOS scorecard updates for assigned AP measures. Validate the data, compare results with agreed targets, and bring exceptions, payment risks, corrective actions, and progress on prior commitments to team meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed