Accounts Payable Lead

Recordati • Bridgewater, NJ

5d • Onsite

About The Position

This position is with Recordati Rare Diseases, Inc. (RRD), North America, an affiliate of Recordati.Recordati Rare Diseases, Inc. (RRD) develops high-impact therapies for rare diseases, focusing on providing treatments to underserved communities in the U.S. Our mission is to mitigate the impact of rare diseases through increased awareness, better diagnoses, and improved treatment access in endocrinology, metabolic, hematology and oncology franchises. RRD is dedicated to fostering a dynamic work environment that promotes professional growth and a significant impact on patients' lives.Reporting StructureReports To:
Accounting ManagerDirect Reports:
NoneAreas Managed:   
• Accounts Payable and vendor management.• Travel and Expense Administration.• General Accounting for Cash Reconciliations, Fixed Assets, Prepaids, Inventory, Purchase Orders, and Payroll Accounting.OverviewThis position will be an integral part of the Accounting and Finance team managing the daily transactional processing of the Travel and Expense and American Express administration, management of Accounts Payable, HST filing in Canada plus additional general accounting duties as assigned. This position will maintain vendor management, purchase order issuance and tracking, and month-end accrual support. This role will supervise Travel and Expense and Accounts Payable across all functions. This individual will have exposure to the entire Purchase to Pay process gaining skills in vendor management, issuance of purchase orders, receipt of invoices and subsequent payment of the invoices.

Requirements

• Bachelor’s degree or higher in Accounting preferred.
• 5+ years’ experience in an accounting function.
• SAP/S4HANA, SAP Concur and/or Motus expense experience is preferred.
• Knowledge of GAAP/IFRS is a plus.
• Demonstrated ability to deliver quality results within a fast-paced, dynamic environment.
• Intellectually curious and highly motivated with a “can do” mindset and good communication skills.
• Strong proficiency in Microsoft Excel, including ability to run analyses using pivot tables and V-lookups
• Accurate, with attention to detail and ability to manage multiple priorities and competing deadlines.
• Goal-oriented, with ability to plan and execute.
• Excellent organizational and problem-solving skills
• Demonstrated ability to work in a team environment and cross functionally

Responsibilities

• Ensure that Travel and expense reports are reviewed, audited, and approved in a timely and accurate manner consistent with Policy.
• Review the T&E and AMEX analytics to ensure prompt payments and follow up on late Expense reports and elevate T&E exceptions on a timely basis.
• Supervise employee expense report management.
• Administer the automobile expense reimbursement program (MOTUS) for field-based staff.
• Ensure compliance with Sunshine Act reporting for payments to Health Care Providers.
• Manage the data transfer processes between the external Systems and the general ledger and our internal budgeting system.
• Liaise with external data/systems providers and ensure the data integrity between external and internal system feeds.
• Oversee the American Express card program including review of payment aging and controls over new and cancelled accounts.
• Perform monthly training for new hires on the Concur and Amex systems.
• Manage the local and global vendor management systems and be responsible for the vendor onboarding process.
• Responsible for issuance of purchase orders in accordance with RRD policy, monitoring the approval process and ensuring that SOW documentation is in place.
• Supervise invoice processing and payments.
• Prepare the annual Small Business Administration Program plan and monitor progress during the year on our SBA objectives.
• Support the annual 1099 process, W9, HST tax management.
• Support other initiatives
• G/L account analysis, reconciliations, and preparation of journal entries.
• Support monthly filing of HST in Canada.
• Account maintenance, journal entries, accruals, and account reconciliations in support of the travel and expense system.
• Support monthly prepaid schedules, track renewals and record amortization entries.
• Support monthly bank reconciliations.
• Preparing support for external audits.
• Additional duties and ad hoc analyses will be assigned.
• Act in full compliance with all laws, regulations, and policies including adverse events / pharmacovigilance responsibilities.

Benefits

• Health Insurance: Medical, dental, orthodontia, vision, life and ADD, and short term and long term disability insurance. Benefits begin on the first day of employment.
• Retirement Benefits: 401k
• Paid Time Off: Vacation, holiday, and sick/personal time.
• Eligible for an annual performance bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees