Accounts Payable Lead

First Choice Community Healthcare INC•South Valley, NM

19h

About The Position

A. POSTION SUMMARY Organizes, maintains and reviews Accounts Payable (AP) system data for accuracy and timeliness. Has a general understanding of budgeting, tax forms and journal entries. Assists in monthly financial statement preparation and review. B. ESSENTAIL DUTIES AND RESPONSIBILITIES Obtains, enters and verifies approved accounts payable (AP) invoices, credit adjustments, and voids into the accounting software system; Schedules workflow in accordance with deadlines; Maintains the accounts payable invoice registers, check registers, vendor files and processes fiscal year end data for IRS 1099 Misc. forms; Prepares A/P batches for review; Enter invoice information and other batches into the Accounts Payable module of the accounting system and audits accuracy and completeness of transactions; Selects invoices for payment according to FCCH guidelines; Prints, obtains signatures and distributes checks accurately and timely; Codes standard and non-standard AP invoices for review by management; Follows up on vendor statements to verify payment and/or reconcile discrepancies regarding payment of accounts; Serves as liaison between departments and vendors in the resolution of A/P problems and Inquires; Prepares and enters AP accrual journal vouches and other standard journal entries into the General Ledger; Assists in review of General Ledger accounts to ensure accuracy of data; Prepares A/P reports as required by the management; Maintains vendor files, mails W-9 Request for Taxpayer Identification Numbers, prints and mails IRS 1099 Misc. forms; Organizes reviews and stores void checks in accordance with FCCH guidelines; Documents, reviews and maintains AP processing procedures; Assists with annual Audit Schedules; Assists with researching the monthly actual to budget variance reviews; Creates standard and non-standard A/P reports requested by internal/external personnel; Assists End-User with paid and unpaid Vendor invoices;

Requirements

Bachelor’s degree; experience in lieu of degree may be considered
Intermediate knowledge of Excel
Basic knowledge of Word and Access preferred
Experience with MIP Fund Accounting preferred
General knowledge of accounting principles and ability to learn about grant requirements and standards for federally qualified health centers (FQHC)
Intermediate knowledge and skills in accounts payable
Able to communicate with diverse groups of people to include staff and providers, governing boards, government agencies, and independent auditors on behalf of the organization
Able to work on a variety of assignments concurrently with in established deadlines
Knowledge and skill in Microsoft Outlook, Excel, and accounting software applications
Able to maintain the confidentiality of records, memoranda, verbal communications, analytical data and information
Able to function effectively under stress and high workload with frequent interruptions, utilizing organization and time management skills
Able to cooperate fully with laws, regulations, and all FCCH compliance expectations
Basic knowledge and skills in AR, purchasing, budgeting, and employee payroll
Knowledge and familiarity with compliance program. Cooperate fully and comply with laws and regulations
Good dexterity to operate personal computer and office equipment
Must be able to read a computer monitor and outputs accurately
Must be able to communicate clearly and accurately for work and safety compliance

Responsibilities

Obtains, enters and verifies approved accounts payable (AP) invoices, credit adjustments, and voids into the accounting software system
Schedules workflow in accordance with deadlines
Maintains the accounts payable invoice registers, check registers, vendor files and processes fiscal year end data for IRS 1099 Misc. forms
Prepares A/P batches for review
Enters invoice information and other batches into the Accounts Payable module of the accounting system and audits accuracy and completeness of transactions
Selects invoices for payment according to FCCH guidelines
Prints, obtains signatures and distributes checks accurately and timely
Codes standard and non-standard AP invoices for review by management
Follows up on vendor statements to verify payment and/or reconcile discrepancies regarding payment of accounts
Serves as liaison between departments and vendors in the resolution of A/P problems and Inquires
Prepares and enters AP accrual journal vouches and other standard journal entries into the General Ledger
Assists in review of General Ledger accounts to ensure accuracy of data
Prepares A/P reports as required by the management
Maintains vendor files, mails W-9 Request for Taxpayer Identification Numbers, prints and mails IRS 1099 Misc. forms
Organizes reviews and stores void checks in accordance with FCCH guidelines
Documents, reviews and maintains AP processing procedures
Assists with annual Audit Schedules
Assists with researching the monthly actual to budget variance reviews
Creates standard and non-standard A/P reports requested by internal/external personnel
Assists End-User with paid and unpaid Vendor invoices