Accounts Payable/Fixed Assets Coordinator

Humboldt Unified School District•Prescott Valley, AZ

21h•Onsite

About The Position

Performs general accounting functions using the Uniform System of Financial Records Chart of Accounts and is primarily responsible for accurately processing and recording vendor payments and maintaining an accurate accounting of the District's assets.

Requirements

Ability to operate standard office equipment
Knowledge of generally accepted accounting and purchasing practices
Ability to communicate effectively verbally and in writing
Ability to do detailed mathematical computations
Ability to maintain confidentiality
Produce accurate work and complete assignments with minimal supervision
Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
Ability to work cooperatively and courteously with staff, students, parents and community members
Knowledge of applicable Federal and State laws, district procedures and Board policies
Ability to handle confrontation and conflict without an emotional response
High School diploma or equivalent
1 year previous accounting or purchasing experience
Experience with automated accounting systems
Any equivalent combination of training, education and experience that meets minimum requirements
Criminal justice/Fingerprint clearance
Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Google Suite, and job specific computer programs.

Responsibilities

Performs accounts payable functions; scans invoice with backup and checks to purchase orders, inputs and reconciles invoices to purchase orders or receipts and prints accounts payable reports
Processes computer generated warrants, transmits files electronically to Yavapai County Treasurer’s system, verifies warrants for accuracy, mails checks and transmits vouchers for Board approval
Examines and verifies accounts payable reports, reconciles vendor statements, contacts vendors for information or corrective actions, contacts district personnel regarding purchase requests, receipts, invoices and maintains vendor files; maintains an updated, detailed reconciliation of vendors’ monthly statements
Processes annual 1099 reports, uploads file to Internal Revenue Service
Processes employee travel expense claims, reconciling them to approval limits
Prepares monthly Use Tax and submits to the Arizona Department of Revenue
Maintains fixed asset inventory control records, assigns property control numbers and processes disposal of assets; maintains and updates general fixed asset listings
Reconciles fixed asset values to the General Ledger
Provides information as requested/needed for annual audits
Maintains inventory of Finance department supplies
Assists with year-end and closing functions
Processes utility billings and tracks individual site usage
Helps with front desk coverage as needed