Accounts Payable Expense Coordinator

Haverford College

1d • Hybrid

About The Position

As a member of the Controller’s Office, the Accounts Payable Expense Coordinator has primary responsibility for processing employee expense reports and supplier invoice requests, approving purchasing card expenses, and assisting with other assignments as needed. This position ensures timely and accurate payment of employee expense and supplier invoice requests entered in Workday. This position performs various financial record-keeping duties that require considerable judgment, initiative, and independence.

Requirements

• High school diploma
• 3 years of experience related to Accounts Payable
• Ability to handle a high volume of activity with a high degree of accuracy
• Experience in a college/non-profit or other service-oriented environment
• Demonstrated ability to understand policies and procedures and relay information in a meaningful manner to the College Community
• Effective communication and customer service skills with the ability to present information and responses to questions from suppliers and departments clearly and accurately
• Integrity, confidentiality, sound judgment
• Ability to work collegially
• Attention to detail and accuracy, with the ability to meet deadlines
• Proficiency in Microsoft Office applications

Nice To Haves

• Associate’s Degree or higher in a business-related field
• General knowledge of basic accounting principles
• Experience with expense reimbursements
• Experience with Workday Finance

Responsibilities

• Review and approve expense reports, purchasing card charges, and supplier invoice requests for payment, ensuring that they comply with College policies and include supporting documentation
• Serve as backup for the Accounts Payable Coordinator, as needed
• Follow up independently on outstanding reimbursement requests and expense payments awaiting approval to ensure timely and accurate payments
• Provide administrative support to the Controller’s Office
• Assist with training departments and new employees
• Other duties as assigned

Benefits

• possible work-from-home opportunities
• automatic 10% retirement contribution to your retirement account upon eligibility (no match required)
• a 50% tuition benefit for dependent children upon eligibility
• 14 paid holidays (including the week before New Year’s Day)
• affordable medical plans
• Health Savings Account contribution of $700 for individuals and $1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan)
• a beautiful arboretum campus with walking trail and easy public transportation access

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees