Accounts Payable Coordinator

Hopelink • Redmond, WA

16d • $24 - $25 • Hybrid

About The Position

The Accounts Payable Coordinator supports the day-to-day accounts payable process, ensuring timely and accurate processing of invoices and payments while maintaining positive vendor and staff relationships. This role is responsible for high-volume transactional work and provides critical support to ensure efficient financial operations and stewardship of Hopelink resources. This role works in a team environment and independently with accuracy and attention to detail to meet deadlines.

Requirements

• 1-2 years accounts payable or related experience, or equivalent combination of education and experience.
• Comfortable working with and learning technology, software, or new applications.
• Experience with high volume data processing & input with a high degree of accuracy.
• Computer skills required (Word, Excel, One Note, Outlook). Office 365 and Teams, zoom, SharePoint, databases.

Nice To Haves

• Experience using Sage Fund Accounting, Microix, MIP software or other non-profit software is a plus.
• Background in working with General Ledgers and Accounts Reconciliations is desired.
• Knowledge of social service programs a plus.

Responsibilities

• Processes invoices, ensuring appropriate documentation, approval, and coding through Microix.
• Follows established procedures for A/P processing, payment generation, and reporting activities.
• Prepares and processes check disbursements and ACH payments.
• Responds to vendor inquiries and resolves routine discrepancies; escalates complex issues as needed.
• Reviews employee corporate credit card submissions to ensure receipts are complete and properly documented.
• Assists with vendor account reconciliations and research of discrepancies.
• Maintains organized financial records, files, and documentation, including support for file storage systems.
• Assists with preparation of documentation for audits and other financial reviews.
• Maintains petty cash records and supports administration of petty cash processes.
• Creates and maintains records, reports, and statistics in an organized fashion.
• Actively participates in finance meetings and attends applicable training as needed.
• Working knowledge of Microsoft Office 365, specifically Outlook, Teams, SharePoint, Word, Excel, and OneNote are used frequently.

Benefits

• Up to 10 paid vacation and sick days annually and 10 paid holidays
• Plus up to 7 paid float days available to use immediately; dependent on hire date and hours/week
• Medical, Dental, and Vision benefits after 1 month waiting period
• Flexible Spending Accounts; 401k with Employer Match; Life, Disability & Accident coverage
• Wellness Program; Employee Resource Groups; Employee Assistance Program; Employee Discount Opportunities; Training Classes
• Internal Career Opportunities; Professional Development; Leadership Development; Career Path Coaching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees