Accounts Payable Coordinator

Agape Care Group•Spartanburg, SC

About The Position

We are looking for a highly skilled Accounts Payable Coordinator to join our team with a strong work ethic who it very detail oriented, able to multi-task, communicate effectively and be a dependable team player. As an Accounts Payable Coordinator at Agape Care, you’ll process eligibility workflow, submit requests for authorizations, submit claims for processing, monitor claim rejections, post insurance payments, and follow-up on aging outstanding accounts. The ideal candidate would have previous Accounts Payable and Billing experience. And just like all of our team members, our Accounts Payable Coordinator have access to Agape Care’s supportive leadership team and professional development opportunities with plenty of room for advancement. A leading hospice, palliative, and pediatric comfort care provider in the Southeast, Agape Care Group is dedicated to serving patients and families with love and delivering the highest quality care. Our network consists of Agape Care South Carolina and Agape Care Georgia, and at any location within our company, you’ll find a career that means something. You’ll not only have the opportunity to use your skills to make a real difference, but you’ll also be part of an inclusive, respectful work environment filled with peers who have answered the call to care for others. Agape Care’s mission is to serve with love, providing comfort and support through compassionate care and meaningful experiences. For our team members, these aren’t empty words. In every interaction, no matter how big or small, we’re dedicated to providing a superior experience for patients facing life-limiting illnesses and their families.

Requirements

EDUCATION: Associates Degree preferred.
EXPERIENCE: Minimum of one (1) year accounts payable processing experience including data entry preferred.
SKILLS: Computer literate for functions of data entry and basic word processing.
Knowledge of accounts payable processing.
Accurate and detail oriented approach to projects.
Basic understanding of accounting process, ability to perform detailed work in a timely manner with accuracy and thoroughness.
Ability to respond well to supervision and to work independently when appropriate.
Excellent communication skills, ability to work cooperatively with others.
TRANSPORTATION: Reliable transportation.
HEALTH STATUS: Meets all applicable agency policies and procedures related to health screening and required testing.
Complete required work on a daily basis.
Cope with work involving ill, disabled, and dying patients.
Sit, stand, bend, lift, and move intermittently.
Must be able to lift at least 25lbs.
Move equipment and supplies necessary for job functions.
Read in a 12 point or larger type, speak and write English in order to fulfill job functions in anunderstandable way.
See/hear or use prosthetics that enable accomplishment of job.
Meet the health requirements of the agency.
Possible exposure to infectious diseases.
Abide by all occupational safety and bloodborne pathogen protocol to minimize illness and/or injury.

Responsibilities

The Accounts Payable Coordinator is responsible for complete accounts payable processing reconciliation of vendor statements.
Issues purchase orders.
Sends W-9 forms to new vendors and track receipts.
Tracking and reimbursement of cash transactions of business expenses.
Processes accounts payable for all general ledgerpurchasing in a timely and accurate manner.
Manages accounts payable including general ledger coding.
Promotes relations with payor sources and auditors.
Facilitates work with internal auditors.
Generates accounts payable checks and balances to source data and reports.
Send and track vendor W-9’s for 1099 purposes.
Responds to management inquiries regarding accounts payable.
Verifies incoming invoices for accuracy against the contract amount.
Prepares and balances vendor reconciliations as needed.
Reports discrepancies on invoices.
Obtains proper invoice approval from department managers.
Performs weekly check run printing distribution.
Processes non-check payments and check requests.
Processes facility payments as appropriate.
Enters invoices into accounts payable module.
Draws on facts, resources, past experiences to solve problems.
Sets effective goals and priorities; monitors progress against plans.
Schedules/sequences work to achieve smooth flow; plans for day to day problems.
Shows initiative; takes on additional tasks when time and workload permits; assists others.
Determines proper approach to completing job; avoids shortcuts that might affect work quality.
Maintains organized, effective and efficient systemsand communication to ensure the continuity ofquality patient care delivered.
Assists in evaluating agency operations and systems and identifies ways to enhance workflow and productivity.
Notifies supervisor of any problems requiring administrative attention and intervention.
Maintains current knowledge of general ledger coding accepted by fiscal intermediary.
Recognizes other points of view, obtains cooperation with other staff.
Contributes to teamwork; avoids overemphasizing own personal goals.
Provides an environment which promotes respect for patient, privacy, and property.
Demonstrates knowledge of the patient’s Bill of Rights and upholds patient’s rights.
Follows all infection control guidelines and standards per Agency policy.
Demonstrates commitment, professional growthand competency.
Attends meetings and assigned inservice programs.
Attends training, education, seminars, or other means of learning as permitted by supervisor.
Written and verbal communication is expressed clearly and in a cooperative manner.
Participates on committees and task forces as requested.
Promotes the Agency philosophy, mission statement and administrative policies to ensure quality of care.
Maintains patient & staff privacy and confidentiality at all times pursuant to the HIPAA Privacy Final Rule.
Provides positive, supportive communication to physicians, patients, families, visitors, and other agency personnel.
Maintains availability by phone as directed by company policy.
Promotes Agency image by adhering to the dress code.
Reports to work as scheduled.
Meets minimum productivity requirements based on agency standard.
Abides by company policy and procedures as outlined by company policy manual.
Performs other duties as assigned by the Supervisor.