Accounts Payable Coordinator

Komline Sanderson•Rockford Township, IL

33d

About The Position

As a pioneering leader in advanced separation technologies, Komline has established a global reputation for engineering excellence. Through our combination of innovative design, cutting-edge manufacturing capabilities, and decades of industry experience, we consistently deliver the highest quality equipment from our integrated manufacturing facilities. Serving our core markets of Water & Process, Agricultural & Renewables, and Industrials, we pride ourselves on providing comprehensive separation solutions precisely tailored to our clients' requirements. With a strong track record of strategic growth and acquisitions, Komline continues to expand its solution portfolio and technical capabilities while maintaining our commitment to innovation and customer satisfaction. This Opportunity Recognized as the leader in providing the highest quality coolant filtration products and services, Komline-Barnes proudly serve the US automotive, aerospace, agriculture, and general machine tool industries. Uniquely positioned in our ability to produce large central systems for an entire plant down to individual filters for a single cutting machine on the floor, our proprietary filtration and cooling technologies come second to none. The Accounts Payable Coordinator works closely with internal departments and external vendors to resolve discrepancies, maintain proper documentation, and support strong financial controls. This role plays an important part in maintaining efficient financial operations while supporting Komline’s continued growth and operational excellence.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant work experience
2–4 years of accounts payable or accounting experience, preferably within a manufacturing or industrial environment
Experience working with ERP or accounting systems
Proficiency in Microsoft Excel and other Microsoft Office applications
Strong understanding of accounts payable processes and basic accounting principles

Nice To Haves

Experience working in a manufacturing, industrial, or engineering-based organization
Familiarity with ERP systems used in manufacturing environments
Experience with purchase order-based accounting systems
Knowledge of 1099 reporting requirements and vendor compliance processes
Experience supporting month-end close and audit preparation
Continuous improvement mindset with the ability to identify opportunities to streamline processes

Responsibilities

Process vendor invoices accurately and efficiently in accordance with company policies and accounting procedures
Perform three-way matching of purchase orders, receiving documentation, and invoices to ensure accuracy prior to payment
Review invoices for proper approvals, coding, and supporting documentation
Enter invoices into the accounting/ERP system and maintain accurate records
Schedule and process weekly check runs, ACH payments, and wire transfers as required
Maintain vendor records including new vendor setup and updates to vendor information
Respond to vendor inquiries regarding payment status, invoice discrepancies, or account balances
Reconcile vendor statements and investigate outstanding items
Coordinate with internal departments such as Purchasing, Receiving, and Operations to resolve invoice issues
Prepare and record accounts payable journal entries as needed
Assist with month-end closing activities which include accruals and account reconciliations
Reconcile applicable general ledger accounts related to Accounts Payable
Maintain organized and auditable records of invoices, payment documentation, and vendor files
Ensure adherence to internal controls, company policies, and accounting procedures
Assist with 1099 vendor tracking and reporting when required
Support internal and external audits by providing requested documentation and reports
Provide backup support for accounts receivable activities when needed
Participate in process improvement initiatives to enhance efficiency within the accounting department
Assist with special accounting projects and reporting requests as assigned