Accounts Payable Coordinator- Part Time

Hair Club for Men and Women • Boca Raton, FL

40d

About The Position

MAJOR RESPONSIBLITIES: Support Accounts Payable processes: Review and process 200+ invoices a week in automation platform, in conjunction with check requests, refund requests, and/or expense reports while obtaining proper approvals in accordance with the invoice approval workflow to ensure correct routing to authorized signers Perform financial transactions: Code disbursement to the appropriate cost center, general ledger account, sub-account and processes in general ledger according to established processes Efficiently arrange payment requests: Prepare and process checks, credit card payments, wire transfer entries and integrations including but not limited to responding to urgent payment requests quickly and accurately, ensuring credit is received for outstanding memos, preparing stop-payment and/or void requests where applicable Accurate recordkeeping and mitigate risk: Review invoices and statements to ensure all information appearing on them is accurate and complete by reconciling monthly statements and related transactions, resolving contract, invoice, or payment discrepancies and documentation based upon existing contracts and/or prior entries. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files including but not limited to maintaining historical records by filing documents, performing coping, scanning and faxing duties

Requirements

• Associates Degree in any related field
• Minimum two years in a high-volume corporate accounting environment
• Possess knowledge of accounting fundamentals and payment processing
• Extremely detailed -oriented, with proven ability to work in a fast-paced environment with deadlines
• Excellent communication and skills and telephone etiquette
• Learn tasks and processes quickly, retain them well and learn from experience
• Positive outlook and team player
• Skilled in Microsoft Windows, Excel and Word

Nice To Haves

• Knowledge of Great Plains is a plus, but not required
• Open to cross training within the department, updating job knowledge by participating in educational opportunities

Responsibilities

• Support Accounts Payable processes: Review and process 200+ invoices a week in automation platform, in conjunction with check requests, refund requests, and/or expense reports while obtaining proper approvals in accordance with the invoice approval workflow to ensure correct routing to authorized signers
• Perform financial transactions: Code disbursement to the appropriate cost center, general ledger account, sub-account and processes in general ledger according to established processes
• Efficiently arrange payment requests: Prepare and process checks, credit card payments, wire transfer entries and integrations including but not limited to responding to urgent payment requests quickly and accurately, ensuring credit is received for outstanding memos, preparing stop-payment and/or void requests where applicable
• Accurate recordkeeping and mitigate risk: Review invoices and statements to ensure all information appearing on them is accurate and complete by reconciling monthly statements and related transactions, resolving contract, invoice, or payment discrepancies and documentation based upon existing contracts and/or prior entries. Maintain all accounts payable reports, spreadsheets and corporate accounts payable files including but not limited to maintaining historical records by filing documents, performing coping, scanning and faxing duties

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Personal and Laundry Services
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees