Accounts Payable Coordinator

Stony Brook University•Town of Brookhaven, NY

About The Position

The Stony Brook Foundation (SBF) seeks a motivated self-starter for its Accounts Payable team. The selected candidate will have the ability to work independently in a high-volume, deadline-driven environment. They will also need to effectively and professionally communicate with faculty, staff, and external vendors in order to complete assignments. This position requires both excellent communication and strong math skills. Review Stony Brook Foundation payments, including travel vouchers, payment requisitions, and purchase orders for pertinent and required information, funding, GL Class codes, and supporting documentation. Determine appropriateness of each expenditure as it relates to its respective purpose of account to ensure that payment requests are in compliance with account purpose, donor intent, disbursement policy and procedures, and current IRS regulations. Efficiently batch paperwork to prepare payment for input into the Accounting System. Effectively input payments with recurring batch reconciliation to ensure accurate payment balances. Special attention must be paid to data input in order to ensure payment accuracy. Review, audit, and reconcile Foundation 1099 payment transactions based on IRS regulations and accounting principles. Utilize Excel spreadsheets using pivot tables to review data and determine transaction corrections that need to be made. Close attention must be paid to ensure proper IRS 1099 and 1042 reporting and withholding. Query, analyze, and regularly review Foundation reports related to all payment processes, including, but not limited to, budget exceptions, unposted vouchers, unposted payments, payments on hold, recycled vouchers, etc. Obtain administrative authorization on payments from various campus administrators. communicate with various campus departments, administrators, and vendors to obtain appropriate documentation needed to complete payments daily. Other duties as assigned.

Requirements

Bachelor's degree (foreign equivalent or higher) with experience in accounts payable, accounts receivable and/or related fields.
In lieu of the degree, an Associate’s degree with two (2) years of full-time related experience in accounts payable, accounts receivable and/or related fields or a Highschool Diploma/GED and four (4) years of full-time related experience will be considered.

Nice To Haves

Bachelor's degree (foreign equivalent or higher) in Accounting.
IRS 1099 and 1042S tax transactions review and reporting experience.

Responsibilities

Review Stony Brook Foundation payments, including travel vouchers, payment requisitions, and purchase orders for pertinent and required information, funding, GL Class codes, and supporting documentation.
Determine appropriateness of each expenditure as it relates to its respective purpose of account to ensure that payment requests are in compliance with account purpose, donor intent, disbursement policy and procedures, and current IRS regulations.
Efficiently batch paperwork to prepare payment for input into the Accounting System.
Effectively input payments with recurring batch reconciliation to ensure accurate payment balances. Special attention must be paid to data input in order to ensure payment accuracy.
Review, audit, and reconcile Foundation 1099 payment transactions based on IRS regulations and accounting principles.
Utilize Excel spreadsheets using pivot tables to review data and determine transaction corrections that need to be made.
Query, analyze, and regularly review Foundation reports related to all payment processes, including, but not limited to, budget exceptions, unposted vouchers, unposted payments, payments on hold, recycled vouchers, etc.
Obtain administrative authorization on payments from various campus administrators.
Communicate with various campus departments, administrators, and vendors to obtain appropriate documentation needed to complete payments daily.
Other duties as assigned.