Accounts Payable Coordinator

Columbia Gorge Community College • The Dalles, OR

10h • $46,555

About The Position

Columbia Gorge Community College (CGCC) is an inclusive environment where the unique contributions of our diverse students, employees, and the community are honored and valued. We expect all employees to foster a climate of belonging that supports all students and employees in achieving success. The Accounts Payable coordinator is responsible to the Vice President of Administrative Services for processing accounts payable and accounting support activities such as budget and financial reporting of funds disbursed by the college. Exercises independent judgment and discretion in performing professional duties. Cross training will take place to assist with other business operations. Who we are… Columbia Gorge Community College (CGCC) is a comprehensive community college dedicated to promoting an academic and social environment that serves the evolving needs of the vibrant and diverse communities across its district and beyond. The College aims to foster an inclusive and equitable climate where employees and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We understand these values are foundational to our mission and are critical to ensure the well-being of the communities in our service area. As a college CGCC commits to being accountable to communities who have been historically excluded from higher education, and to the land in the area it serves. Candidates from diverse and underrepresented backgrounds are encouraged to apply. Mission: CGCC prioritizes equitable access to education, empowers all students through learning, and drives inclusive prosperity throughout our community. Vision: As an institution of higher education, CGCC innovates and excels, champions equity and inclusion, and nurtures belonging among our students, employees, and the community. Priorities: Ensuring equitable access to education Advancing equitable student learning and educational outcomes Fostering economic growth, inclusive prosperity, and a thriving community Guiding Principles : Open Communication, Respect, Integrity, Collaboration, and Equity and Inclusion. Where we are… Columbia Gorge Community College serves a diverse region in north-central Oregon and south-central Washington. CGCC acknowledges we are on the homelands of the Confederated Tribe of the Yakama Nation and neighboring tribes as well as the 14 bands along the Inchi I’wana (Columbia River). Our main campus is within the Columbia River Gorge National Scenic Area in The Dalles, Oregon. We also have a beautiful site in the city of Hood River. What the area offers… Nestled in the breathtaking beauty of the Columbia River Gorge, our College offers more than just a job; it offers a unique lifestyle. Imagine waking up to stunning mountain views, enjoying outdoor adventures in your backyard, and being part of a tight-knit community dedicated to educational equity and innovation. As a center of Native American trade for over 10,000 years and situated near the end of the Oregon Trail, the Columbia Gorge has a rich history. Much of the area is connected to agriculture, with large acreages of wheat fields, cherry, pear, and apple orchards. There are also dozens of world-class vineyards, wineries, and breweries that, together with outdoor recreation, have created a strong hospitality and tourism industry. Organizations like Comunidades, The Columbia River Inter-Tribal Fish Commission, Washington Gorge Action Programs, and The Next Door are representative of the groups that span the Gorge area to provide community resources and leadership. Manufacturing, technology, and IT companies are expanding rapidly in the area, which is home to companies such as Insitu, Tofurky, Cardinal Glass, Sagetech, HoodTech, and Google. Portland is roughly an hour away, with its various urban attractions and access to international travel.

Requirements

• Experience promoting equity-minded and diversely represented communications and materials, experience in responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and employees as these factors relate to the need for equity-minded practices.
• Minimum of three years experience working with computerized accounting systems performing accounting support activities or accounts payable functions required.
• Minimum of one year experience working with computer software applications, including Microsoft Word and Excel required.
• Education may be considered in lieu of work experience.’
• Associate’s degree required, bachelor’s degree strongly preferred.

Nice To Haves

• bachelor’s degree strongly preferred.

Responsibilities

• Maintain vendor files. Updating addresses when needed and verifying tax ID numbers along with tax classification to determine if the vendor is 1099 eligible.
• Archives procurement process documentation (quote form, competitive bids, contracts)
• Matches invoices to purchase orders and receives documents to verify receipt of goods and services prior to processing for payment.
• Contacts vendors or buyers regarding errors in partial or duplicate shipments, prices, and substitutions.
• Prepares invoices and check requests including calculating discounts, placing account coding on the invoices and assembling appropriate back-up documentation.
• Prepares certain invoices for approval.
• Inputs invoices to the accounting finance system.
• Maintain file of outstanding credit memos for future application.
• Processes void checks as needed.
• Contact payee in the event of outstanding checks over 30 days.
• File and track blanket purchase orders to cover recurring invoices during the current fiscal year.
• Compares travel documentation to approved trips and travel expenses, reconciles differences and inputs to the accounting finance system.
• Produces checks through accounts payable on an established cycle or as needed.
• Records and indexes accounts payable documents and related information with the document imaging record management system or other filing systems.
• Prepares cash disbursement report, list of checks, and accounts payable report at monthly closing for financial statement preparation.
• Prepares monthly accounts payable reconciliation.
• Completes annual financial system closing process related to accounts payable.
• Maintain records and prepare data for annual IRS Form 1099 reporting.
• Assists in the annual audit by preparing files for audit, pulling designated invoice samples and account reconciliation as needed.
• Provides documentation to support contract and grant reporting.
• Provides financial and budget support to contract and grant managers.
• Program administrator of college Visa card program. Manage monthly account reconciliations. Notify cardholders of expense reports needed for reconciliation. Contact cardmember services in the event of fraud. Maintain files on each account.
• Maintain Capital Assets inventory list. Track capital construction monthly expenditures. Prepare and submit reports to state agencies for reimbursement of contingent expenses.
• Perform as the Accounts Payable and financial processes expert for instruction on Campus Management Finance software program.
• Shipping & Receiving System Inputs shipping & receiving data to electronic tracking system.
• Authorization & Reimbursement & Purchasing System Monitors authorization process to ensure timely approvals of purchase orders and trips. Prints and files approved purchase orders as needed. Assists College staff in the use of the finance software program. Reviews Purchase Orders (PO) between $5,000 - $75,000 to ensure procurement process documentation is on file before PO issuance.

Benefits

• excellent benefits including generous employer contributions to medical, dental and vision premiums, and participation in the Oregon PERS retirement system.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree