Accounts Payable Coordinator - Westpark Campus - Full Time

LCMC Health

2d•Onsite

About The Position

Your job is more than a job The purpose of this position is to organize and maintain Supplier accounts in an effective, efficient, financially sound manner. As well as to assist with implementation and maintenance of financial systems in compliance with federal, state, and local requirements. Your every day Match invoices and purchase orders: Match invoices and purchase orders in the Workday system to ensure that items/services were received and invoiced at the authorized price. For invoices that do not match, work with the Purchasing Department to ensure that the items/services were received. For invoices that do not have a purchase order, send "tracers" to the Department Head and ensure that the invoice is approved in accordance with the Hospital's purchase approval authorization limits. Match invoices to purchase orders daily with a 98% accuracy. Ensures that sales taxes are paid only on taxable items, not exempt items. Invoice processing: Process high volume PO invoices. Prioritize according to cash discount and payment terms. Enter expense invoices with while ensuring accuracy of g/l coding Inputs information into the system for payment and reviews for accuracy & errors. Ensures vendor payments are processed within the department's policy & procedure guidelines. Research past due invoice and vendor statements: Research past due invoice and vendor statements. Communicate with vendors regarding questions and disagreements. All past due invoices and vendor statements are researched every two weeks. Communicate with vendors regarding questions and disagreements in accordance with Fiscal's customer service policies. Accrue all invoices over $2,500.00 at month-end in accordance with Hospital month-end accrual policies. Month-end accrual for all invoices are completed by the 1st of each month with 98% accuracy in accordance with Fiscal's month-end accrual policies. Special Projects: Performs special projects as assigned by supervisor, including but not limited to: Manual checks and sales tax project. Volunteers for special projects on a routine basis to further develop breadth and understanding of Hospital/Department operations, including but not limited to assumption of other department members duties when scheduling needs require assistance. Evaluates all aspects of routine responsibilities to identify situations that require modification of procedures due to changes in circumstances. Completes all special projects accurately and within the budgeted time assigned to each. Month-end accrual for all invoices: The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Requirements

Two years relevant experience required.
High School Diploma or equivalent
Use of computer and calculator

Responsibilities

Match invoices and purchase orders: Match invoices and purchase orders in the Workday system to ensure that items/services were received and invoiced at the authorized price.
For invoices that do not match, work with the Purchasing Department to ensure that the items/services were received.
For invoices that do not have a purchase order, send "tracers" to the Department Head and ensure that the invoice is approved in accordance with the Hospital's purchase approval authorization limits.
Match invoices to purchase orders daily with a 98% accuracy.
Ensures that sales taxes are paid only on taxable items, not exempt items.
Invoice processing: Process high volume PO invoices.
Prioritize according to cash discount and payment terms.
Enter expense invoices with while ensuring accuracy of g/l coding Inputs information into the system for payment and reviews for accuracy & errors.
Ensures vendor payments are processed within the department's policy & procedure guidelines.
Research past due invoice and vendor statements: Research past due invoice and vendor statements.
Communicate with vendors regarding questions and disagreements.
All past due invoices and vendor statements are researched every two weeks.
Communicate with vendors regarding questions and disagreements in accordance with Fiscal's customer service policies.
Accrue all invoices over $2,500.00 at month-end in accordance with Hospital month-end accrual policies.
Month-end accrual for all invoices are completed by the 1st of each month with 98% accuracy in accordance with Fiscal's month-end accrual policies.
Special Projects: Performs special projects as assigned by supervisor, including but not limited to: Manual checks and sales tax project.
Volunteers for special projects on a routine basis to further develop breadth and understanding of Hospital/Department operations, including but not limited to assumption of other department members duties when scheduling needs require assistance.
Evaluates all aspects of routine responsibilities to identify situations that require modification of procedures due to changes in circumstances.
Completes all special projects accurately and within the budgeted time assigned to each.
Month-end accrual for all invoices