Accounts Payable Coordinator

District of Columbia Bar•Washington, DC

2d•Hybrid

About The Position

The Accounts Payable Coordinator assists with processing accounts payable, accounts receivable, reconciling petty cash and handling a variety of accounting and administrative tasks.

Requirements

Relevant work experience.
Proficient with Microsoft Office and Adobe Acrobat.
Demonstrated commitment to valuing diversity and contributing to an inclusive working environment.
Excellent oral and written communication skills.
Must be detail oriented and deadline driven. Able to multi-task and work in a fast-paced environment.
Excellent interpersonal and customer service skills. Must work well in a team environment and be able to interact, including in-person, with Bar members, volunteers, vendors, the public and Bar employees.
Must work well under pressure, possess excellent organizational abilities, and able to manage several priorities in a day.
Must be adaptable, creative, and self-motivated.
Ability to handle and maintain the confidentiality of highly sensitive information.

Nice To Haves

Associate’s degree.
Experience with NetSuite and NetForum.

Responsibilities

Reviews accounts payable emails for processing, reviews vouchers and enters data into NetSuite, opens new vendor accounts, provides back-up processing for Electronic Payment Processing (EPP) check runs, sends out W-9 forms for completion and Tax-Exempt Certificates to vendors, and assists with sending out Unclaimed Property letters.
Processes batches daily in NetForum, processes online check deposits, receives and secures live payroll checks for distribution, creates invoices for studio and meeting rooms rentals.
Handles the distribution and reconciliation of petty cash.
Prepares monthly reports for postage, meeting rooms, printing, and Verizon wireless.
Processes credit card payments.
Processes CSV imports for Continuing Legal Education (CLE) payment requests and for refunds.
Scans accounting documents and uploads into NetSuite.
Distributes department mail and orders office supplies.
Books rooms for Finance meetings.
Maintains and updates the Chart of Accounts.
Completes credit applications.
Performs other duties as assigned.