Accounts Payable Coordinator

Southern Glazer’s Wine and Spirits, LLC•Town of Oyster Bay, NY

1d•$24

About The Position

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people – and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer’s isn't just one of Forbes’ Top Private Companies; it's a family-owned business with deep roots dating back to 1933. Southern Glazer’s is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging. As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more. By joining Southern Glazer’s, you would be part of a team that values excellence, innovation, and community. This is more than just a job – it's an opportunity to build the future of beverage distribution and grow with a company that truly cares about its people. Southern Glazer’s offers a competitive compensation package with an hourly pay rate of $24.20 / hour. In determining a final offer, the company will evaluate a specific candidate's education, skills and experience and will make an offer appropriately.OverviewCompletes vendor or payments by verifying entries and comparing system reports to balances; analyzing invoice/expense reports; recording entries; monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies; insuring credit receipt; issuing stop-payments or purchase order amendments; reimbursing employee expenses.

Requirements

High school diploma or equivalency plus 1 year of experience
Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives
Proficiency using Microsoft Excel spreadsheets in creating pivot tables, develop charts, and complex formulas

Responsibilities

Prepare vendor master data and get appropriate documentation from the vendor.
Verify and get the proper approvals for invoices.
Code the invoices to the appropriate cost centers and general ledger accounts.
Review invoices for correct sales taxes and self-assess when required.
Process Hart Agency invoices thru Ariba.
Scan coded invoices to workflow.
Scan demand checks.
Scan all inventory receiving packets and supplier billing backup invoices.
Audit employee’s American Express corporate card reconciliation. Ensure that all charges have the appropriate receipts and approvals and follows the business expense reimbursement and compliance policies.
Research and resolve accounts payable issues (i.e. previous/past due balances).
Supports other departments as it relates to Accounts Payable issues.
Resolve internal and external customer issues by returning/acknowledging phone calls and emails in a timely manner and providing responses and resolutions in a reasonable amount of time.
Perform similar job-related duties as assigned.
Complete special projects as assigned.