Accounts Payable Coordinator

Pregis • Grand Rapids, MI

16d

About The Position

The Accounts Payable Coordinator is responsible for executing high‑volume AP activities for two locations in a fast‑paced, deadline‑driven environment. This role focuses on timely and accurate invoice processing, vendor communication, and adherence to internal controls. The position interacts regularly with Purchasing, Accounting/Finance, and various business process owners. Additional responsibilities include supporting month‑end close, preparing journal entries, completing special reporting requests, and serving as backup for other accounting functions as needed.

Requirements

• Minimum of two years’ experience in an Accounting/Finance department; Accounts Payable experience preferred.
• Strong proficiency in Microsoft Outlook and Excel.
• Strong verbal and written communication skills.
• Excellent attention to detail and organizational abilities.
• Ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
• Consistent adherence to company values, principles, and work standards.
• Ability to work independently and collaboratively across departments to build effective working relationships.

Nice To Haves

• Experience with SAP (S/4HANA and/or Business One) preferred.
• Associate or Bachelor’s degree in Accounting a plus.

Responsibilities

• Process vendor invoices and other accounts payable transactions with accuracy and timeliness.
• Execute weekly AP payment runs for two locations, ensuring all deadlines are met.
• Research and resolve AP discrepancies and respond to internal and external inquiries.
• Monitor departmental purchasing practices to ensure compliance with company policies.
• Verify that all transactions meet required documentation and approval standards prior to payment.
• Communicate professionally with suppliers via phone and email regarding invoice or payment questions.
• Support special projects and perform additional duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees