Entry-Level Accounts Payable Coordinator - New York

Willkie Farr & Gallagher LLP•New York, NY

13d•$60,000 - $65,000•Onsite

About The Position

The New York office of Willkie Farr & Gallagher LLP is looking for an entry-level Accounts Payable Coordinator to support the Finance & Accounting Department. Willkie is an elite international law firm of approximately 1,300 lawyers located in 16 offices in six countries. The Accounts Payable Coordinator will work closely with the Accounts Payable Supervisor and the team to manage and process payments, maintain records, ensure all accounts payable activities are handle efficiently and accurately for all domestic offices and maintain internal controls that fulfill the firm’s requirements as well as regulatory requirements. This role requires strong analytic skills, attention to detail, a client service driven mindset, and the ability to work in a fast-paced environment. At Willkie, we believe great people are the key to our success. We are offering a highly competitive compensation package with exceptional benefits. If you are looking to work in a friendly, collaborative environment that affords unique opportunities to expand your professional development, this role is for you.

Requirements

Bachelor’s degree in Accounting, Finance, Business or similar required.
Prior internship experience a plus.
Proficiency in Microsoft Office, especially Excel required.
Strong attention to detail, accuracy, and problem-solving skills
Ability to work independently and as part of a team.
Excellent communication and interpersonal skills.
Strong organizational and analytical skills and the ability to prioritize tasks in a fast-paced environment.
Ability to maintain confidence, exercise discretion and good judgement.
Ability to commute to the office 4-5 times a week.

Responsibilities

Process and manage accounts payable transactions, including verifying invoices, sales & use taxes, approvals, coding to client-matters, general ledger accounts and offices, while ensuring timely payments to vendors.
Reconcile vendor statements and resolve any discrepancies or issues.
Maintain and update vendor records according to W9 & W8-BEN forms received, ensuring accuracy and compliance with company policies and 1099 reporting.
Assist in month-end closing processes, including uploading various tax files into the accounting system.
Ensure compliance with accounting policies and regulatory requirements including imputed sales & use tax for out-of-state purchases.
Prepare and process wire transfers, ACH payments and check runs.
Monitor accounts to ensure payments are up to date.
Communicate with vendors and internal departments to address any payment or billing issues in a thorough and timely manner.
Assist with audits by providing supporting documentation and records by specified due dates.
Contribute to process improvement initiatives for increased efficiency.
Additional duties as requested.