Accounts Payable Coordinator

ARBOC•Middlebury, IN

30d•$24

About The Position

This will be a 32 hour Job, working 4 days a week. Starting hourly rate is $23.50 ARBOC Specialy Vehicles 51165 Greenfield Parkway Middlebury, IN 46540 Essential Duties: •Enter manual invoices and expense reports & Scan •Maintain systems, procedures and policies to ensure ICFR controls, efficiencies and adherence to company policies. •Post Batches daily for Non-PO & PO Batches and reject batches •Index and scan invoices & complete the process •Process review & denied views for HQ and ARBOC •Process AP Exceptions, denied views and help with invoices not received •Process void checks and voided invoices •Maintain credit apps and tax certifications •Cut Vendor checks on the 5th and 20th of the month, stuff, seal and mail •Take care of any checks that get rejected through positive Pay •Set up ACH to send to vendors •Set up wires to be sent to vendors and transfer money •Process Positive Pay transfer after cutting or voiding checks •Put Postage on all mail sent •Maintain vendor statement files and reconcile statements •Maintain Key relationships with internal and external customers and suppliers •Research and enter short paid invoices, mistakes, disconnect notices, etc. •Process credits, both regular and returns (OCS) •Monthly close open receipts (RNI) •Interface with internal and external departments, responding to questions and concerns. •Process 1099’s at year end. •Administrative duties •Assist with inventory •Assist with compiling and posting journal entries to the General ledger •Reconcile bank accounts monthly. Other tasks as assigned

Requirements

High school diploma or GED
Previous experience with a minimum of 3-5 years’ experience working in a manufacturing environment.

Nice To Haves

Knowledge of bus manufacturing or transit industry would be considered an asset.

Responsibilities

Enter manual invoices and expense reports & Scan
Maintain systems, procedures and policies to ensure ICFR controls, efficiencies and adherence to company policies.
Post Batches daily for Non-PO & PO Batches and reject batches
Index and scan invoices & complete the process
Process review & denied views for HQ and ARBOC
Process AP Exceptions, denied views and help with invoices not received
Process void checks and voided invoices
Maintain credit apps and tax certifications
Cut Vendor checks on the 5th and 20th of the month, stuff, seal and mail
Take care of any checks that get rejected through positive Pay
Set up ACH to send to vendors
Set up wires to be sent to vendors and transfer money
Process Positive Pay transfer after cutting or voiding checks
Put Postage on all mail sent
Maintain vendor statement files and reconcile statements
Maintain Key relationships with internal and external customers and suppliers
Research and enter short paid invoices, mistakes, disconnect notices, etc.
Process credits, both regular and returns (OCS)
Monthly close open receipts (RNI)
Interface with internal and external departments, responding to questions and concerns.
Process 1099’s at year end.
Administrative duties
Assist with inventory
Assist with compiling and posting journal entries to the General ledger
Reconcile bank accounts monthly.
Other tasks as assigned