Accounts Payable Coordinator

The Overhead Door•Lewisville, TX

21h•Onsite

About The Position

This position ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. The role requires knowledge of commonly used accounting/accounts payable concepts, practices, and procedures. The coordinator relies on instructions and pre-established guidelines to perform job functions, works under minimum supervision, and is expected to notify their Supervisor of unresolved issues. The role also involves cross-training for back-up of other Accounts Payable personnel as needed and maintaining positive relationships with vendors, other departments, and co-workers.

Requirements

Previous accounts payable experience required minimum of one year.
Computer skills including Excel, Word, Outlook.
Organizational and general office skills, filing, mailing, and faxing needed.
10-Key calculator speed and accuracy is necessary.
Excellent interpersonal skills and ability to effectively communicate well with others is helpful (contacts with vendors and others within company).
High School Diploma / GED.
One to three years related experience and/or training.

Nice To Haves

Experience with JDE, AS400, or Oracle is preferred.

Responsibilities

Performs the Inventory invoice matching.
Performs the MRO (maintenance, repair , operations) invoice matching.
Has knowledge of commonly used accounting/accounts payable concepts, practices, and procedures.
Relies on instructions and pre-established guidelines to perform the functions of the job.
Retrieves, sorts daily mail (MRO, inventory) and date stamps.
Matches invoices to POs; receipts.
Adheres to tolerance levels on invoices per company policy.
Researches and resolves 3 way match related issues on PO invoices.
Communicates timely with Procurement personnel for problem resolution enabling PO invoice payments within discount due dates.
Maintains month-end Payables Balances for accruals and analyzes RNV data.
Distributes invoices for proper approval.
Ensures proper approvers and $ limits on invoices.
Applies, vendor; account numbers on standard invoices.
Reviews, ensures proper pay limits are not exceeded as defined in approved; ADEs, ACEs.
Projects Vouchers and posts disbursements and files daily batches.
Ensures the optimization of available vendor discounts thru timely payments.
Makes copies of all CIP (Construction in Progress) invoices for detailed build up of Capital Projects (ACE) ; organizes invoices at month end.
Researches and resolves accounts payable related issues.
Reviews invoices for sales; use tax issues.
Covers receptionist duties as needed.
Works under minimum supervision and notifies Supervisor of unresolved issues.
Cross-trained for back-up of other Accounts Payable personnel as needed.
Maintains positive relationship with vendors, other departments, co-workers.