Accounts Payable Clerk - Holy Cross School

Archdiocese of New Orleans•New Orleans, LA

27d

About The Position

The Accounts Payable Clerk is responsible for overall payment to vendors for approved expenses and for the issuance of all purchase orders for approved expenditures prior to the execution of any order of goods or services. The Accounts Payable Clerk processes and disburses weekly check runs and addresses any questions related to such expenditures, maintains IRS W-9 forms for vendors, ensures compliance with IRS reporting, and organizes and maintains all accounts payable files. The Accounts Payable Clerk is a twelve-month position. It can be expected that this position will work additional hours as needed, including evenings and weekends, to support school needs.

Requirements

High School Diploma required; bachelor's degree preferred.
At least 2 years' experience in accounts payable, not for profit preferred
Proficient in Microsoft Office Suite and accounting software, Blackbaud system experience preferred
Excellent written and verbal communication skills
Ability to exercise healthy skepticism with expenditures and good internal controls.
Ability to exercise discretion and confidentiality given the nature of the position.
Positive attitude with ability to communicate information and respond to inquiries.
Strong attention to detail and organizational skills
Ability to work independently and manage multiple priorities.
Excellent communication and interpersonal skills with demonstrated ability to work effectively in a collaborative manner.
Strong decision-making abilities
A creative and problem-solving mindset
A continuous learner with a demonstrated commitment to innovation and improvement.

Responsibilities

Oversee and issue approved purchase orders to employees as needed.
Conduct budget monitoring, notify Controller and/or CFO of overbudget or abuse in expenditures.
Open and distribute the Finance Department's mail to appropriate personnel.
Match invoices received to the purchase orders issued, issue checks to appropriate vendors weekly.
Print Accounts Payable Aging Report weekly, review and select checks for payment.
Prepare checks and obtain CFO's signature, seek additional authorization when necessary.
Prepare checks for mailing or retain for hand delivery/pick-up.
Organize and maintain A/P filing system.
Record online payments to GL.
Balance all post event finance records.
Manage and reconcile petty cash and distribute reimbursements. Perform other duties as assigned.