Accounts Payable Clerk

Seattle Humane•Bellevue, WA

30d•Hybrid

About The Position

The Accounts Payable Clerk is responsible for the financial processing of accounts payable transactions for Seattle Humane. They are accountable for processing accounts payable invoices and vendor payments, reconciliation of vendor statements and monthly employee credit card activity, other account reconciliations as required and filing of all appropriate paperwork. He/she assists the Finance Director & Senior and Staff Accountant with accomplishing department goals. Supports the mission, goals, and philosophy of Seattle Humane.

Requirements

Requires a working knowledge of computers, including data input, accounting, Excel, Adobe, video conferencing and word-processing
Must have excellent oral communication skills, good writing skills and can listen effectively
Understanding of general accounting theory, wage and labor law, and non-profit regulations
Ability to read bank statements and balance statements is beneficial
Ability to work independently and be self-directed
Minimum 1-year administrative experience
Excellent grammatical skills and attention to detail
A high school graduate or GED equivalent
Strong typing skills
Must be able to sit for long periods of time. Must be able to lift 30 pounds when moving records or files. Need to have the ability to maintain concentration despite interruptions. Must be able to view a computer screen and read files or records. Attention to detail important.

Nice To Haves

Ability to read bank statements and balance statements is beneficial

Responsibilities

Processes accounts payable in an accurate and timely manner
Invoices, statements and credit memos applied and paid appropriately
Maintains communication and vendor relationships by engaging in correspondence and ensuring that invoices are paid promptly
Maintains an up-to-date database of vendors in accounting software
Verifies that policies and procedures for ordering and purchase orders are being followed
Processing and reconciling of monthly credit card activity by department for review, coding and approval for import into accounting system
Informs supervisors of employee errors in a timely manner
Participates in the preparation of monthly reports and other data as requested by the Finance Director or Senior Accountant
Assists with annual fixed asset review for the end of fiscal year in March
Maintains appropriate files and records for division. Adheres to the files and records retention policy and procedures
Cooperates with outside audit firm during their review of Seattle Humane’s financial records and procedures
Helps in the preparation of materials requested by the auditors and submits prior to their deadline
Helps in the implementation of board approved recommendations from the audit report
Participates in appropriate meetings
Helps to accomplish workplan by the assigned deadlines
Creates projects or opportunities for increased volunteer assistance in the division.
Helps organize, sort, and deliver correspondence (digital and physical) to the appropriate parties
Responds to staff requests for assistance with accounting matters.
Cross-trains with other members of the department to increase organizational knowledge and efficiency
Assists with volunteer and staff training as requested
Other duties as assigned