Accounts Payable Clerk

Aston Carter•Town of Colonie, NY

2d•$20 - $24•Onsite

About The Position

We are seeking a detail‑oriented Accounts Payable Specialist to support the financial operations. This role is responsible for processing all accounts payable transactions—including invoices, reimbursements, refunds, and credits—across multiple campuses. The ideal candidate is organized, proactive, and committed to delivering outstanding service to both internal and external stakeholders.

Requirements

Accounts Payable experience
Associate’s degree required
Proficiency with accounting software
Experience processing vendor invoices and vendor communication

Nice To Haves

Microsoft Office (especially Excel)
Administrative support skills (filing, scanning, data entry)
Strong computer and data entry skills
High attention to detail
Strong typing/WPM ability

Responsibilities

Process invoices, reimbursements, refunds, credits, and related items accurately and on time within the ERP system, following Treasury cash allocation guidelines.
Monitor invoices with sensitive payment terms, rebates, or discount opportunities.
Identify and resolve issues requiring additional intervention.
Compile and distribute mailed payments accurately and promptly.
Ensure compliance with all policies, procedures, and regulatory standards.
Verify that all invoice and reimbursement submissions include proper documentation and approvals.
Maintain and update supplier invoice databases for items not processed in the ERP system.
Respond promptly and professionally to inquiries from departments, colleagues, and suppliers.
Assist with month‑end and year‑end close activities, including 1099 filings.
Support efforts to identify and pursue unclaimed funds.
Maintain well‑organized records in accordance with financial and regulatory requirements.
Collaborate with Supply Chain, Finance, Treasury, and other departments to ensure efficient processes and outstanding customer service.