Accounts Payable Clerk

Old Republic National Title Insurance•Concord, CA

21h•$25 - $30

About The Position

Position Summary: The Accounts Payable Specialist provides essential support to the Accounts Payable Department, ensuring accurate, timely, and compliant processing of invoices, payments, and vendor records. This role is critical in maintaining strong financial controls, positive vendor relationships, and smooth departmental operations. Some of the daily responsibilities may include: Accurately process and enter invoices into Workday, ensuring completeness and data integrity. Perform data entry, spreadsheet management, and consistent record maintenance. Verify invoices and submit them for payment to ensure timely disbursements. Manage Positive Pay banking activities. Investigate and resolve invoice or payment discrepancies promptly and effectively. Prepare settlement runs, print checks, and handle the mailing of payments. Review and distribute check registers to the Treasury Department. Ensure vendor and supplier records are accurate, compliant, and up to date. Print and route accounts payable reports; assist with preparation of 1099s. Support monthly closing processes, including journal entries and bank statement reconciliation. Retrieve and process incoming mail, ensuring timely handling of vendor communications. Conduct supplier compliance checks using OFAC resources. Maintain strong communication with the Administrative Assistant to ensure smooth operations.

Requirements

One-year certificate from a college or technical school, or six months to one year of related experience, or an equivalent combination of education and experience.
Ability to operate 10-key by touch with accuracy.
Demonstrated ability to calculate figures and amounts.
Proficiency in Microsoft Word, Excel, and Outlook; experience with Workday is a plus.
Strong attention to detail and a high level of accuracy.
Excellent organizational, written, and verbal communication skills.

Nice To Haves

experience with Workday is a plus

Responsibilities

Accurately process and enter invoices into Workday, ensuring completeness and data integrity.
Perform data entry, spreadsheet management, and consistent record maintenance.
Verify invoices and submit them for payment to ensure timely disbursements.
Manage Positive Pay banking activities.
Investigate and resolve invoice or payment discrepancies promptly and effectively.
Prepare settlement runs, print checks, and handle the mailing of payments.
Review and distribute check registers to the Treasury Department.
Ensure vendor and supplier records are accurate, compliant, and up to date.
Print and route accounts payable reports; assist with preparation of 1099s.
Support monthly closing processes, including journal entries and bank statement reconciliation.
Retrieve and process incoming mail, ensuring timely handling of vendor communications.
Conduct supplier compliance checks using OFAC resources.
Maintain strong communication with the Administrative Assistant to ensure smooth operations.

Benefits

Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets