Accounts Payable Associate - Vintage Design

Global Support Center•Lake Forest, CA

12h•Onsite

About The Position

Artisan Design Group (ADG) is a leading supply chain partner to homebuilders throughout the United States, offering a full range of design, procurement, and installation services for flooring, cabinets, and countertops. Vintage Design, an ADG company, is seeking an experienced Accounts Payable Associate to support high-volume AP operations in a fast-paced, collaborative office environment. This position is critical for ensuring accurate, timely processing of high-volume invoices and supporting weekly payment cycles. The Associate will work closely with internal teams and vendors to maintain proper G/L coding, resolve discrepancies, and support smooth month-end close processes. Success in this role means invoices are posted accurately, vendor statements are reconciled consistently, payments are issued on schedule, and deadlines are met without disruption. This is a hands-on AP role within a structured, process-driven environment.

Requirements

3–5 years of progressive Accounts Payable experience in a professional office environment.
Demonstrated experience processing high-volume invoices with strong accuracy and attention to detail.
Experience supporting weekly check runs and meeting invoice posting deadlines.
Vendor statement reconciliation and invoice matching experience.
Proficiency in Microsoft Office, particularly Excel.
Strong verbal and written communication skills.
Ability to work on-site and collaborate in a team-oriented environment.

Nice To Haves

Construction industry experience, preferably with a homebuilder or subcontractor.
Experience processing subcontractor invoices.
Familiarity with lien releases, waivers, vendor insurance tracking, or related contract administration processes.
Experience working in both cash-basis and accrual-basis accounting environments.
Associate’s degree in Accounting or related field.

Responsibilities

Ensure accurate entry and posting of high-volume invoices with proper G/L coding and pricing validation.
Maintain timely payment processing aligned with vendor terms and support preparation of weekly check runs.
Prepare and route invoices for management approval and execute administrative steps within the AP workflow.
Reconcile vendor statements and research discrepancies to ensure clean aging reports.
Facilitate purchase order matching and perform invoice research to resolve pricing or quantity variances.
Support processing of invoices for materials, products, subcontractors, and recurring expenses.
Assist with weekly check runs, including printing, distributing, and filing checks.
Maintain organized documentation and support month-end close activities.
Communicate professionally with vendors via phone and email to resolve inquiries and maintain positive working relationships.
Support additional AP-related responsibilities including credit card coding, credit applications, vendor insurance tracking, refunds, and other assigned functions.
Follow company policies and internal controls to ensure compliance and financial accuracy.