Accounts Payable Assistant

VOLT•San Luis Obispo, CA

2d•Onsite

About The Position

Volt is working with a music equipment manufacturer company in San Luis Obispo. Volt is immediately hiring for Accounts Payable Assistant in San Luis Obispo, CA. As an Accounts Payable Assistant you will: Provide administrative and clerical support to the Sr. Accounts Payable Specialist and accounting team. File, organize, scan, and digitize invoices, receipts, and other financial documents. Perform accurate and timely data entry into accounting systems and databases. Match invoices to purchase orders and receiving documentation as needed. Maintain organized physical and digital filing systems for financial records. Track outstanding invoices and assist with follow-up on missing documentation. Prepare and organize documents for month-end and year-end close processes. Respond to basic vendor inquiries or route requests to the appropriate team member. Handle confidential financial information with discretion and professionalism. Assist accounting team members with additional clerical and administrative tasks as needed. This is a part-time opportunity, potentially temp-to-hire, working 32-40s hours a week.

Requirements

Prior experience in an accounting, accounts payable, finance, or related administrative role preferred.
Knowledge of basic accounting principles and financial terminology.
Proficiency with Google Workspace (Docs, Sheets, Drive) and Apple products.
Strong data entry skills with exceptional attention to detail and accuracy.
Excellent organizational, time management, and recordkeeping abilities.
Ability to efficiently manage repetitive tasks while maintaining high-quality work.
Strong written and verbal communication skills.
Ability to maintain confidentiality of sensitive financial information.
Ability to work independently and collaboratively within a team environment.

Nice To Haves

Experience with accounting software such as QuickBooks, SAP, NetSuite, or similar platforms.
Experience with invoice processing and accounts payable workflows.
Knowledge of document scanning, electronic recordkeeping, and digital filing systems.
Previous experience supporting month-end or year-end accounting close activities.
Associate degree or coursework in Accounting, Finance, Business Administration, or a related field.

Responsibilities

Provide administrative and clerical support to the Sr. Accounts Payable Specialist and accounting team.
File, organize, scan, and digitize invoices, receipts, and other financial documents.
Perform accurate and timely data entry into accounting systems and databases.
Match invoices to purchase orders and receiving documentation as needed.
Maintain organized physical and digital filing systems for financial records.
Track outstanding invoices and assist with follow-up on missing documentation.
Prepare and organize documents for month-end and year-end close processes.
Respond to basic vendor inquiries or route requests to the appropriate team member.
Handle confidential financial information with discretion and professionalism.
Assist accounting team members with additional clerical and administrative tasks as needed.