Accounts Payable and Receivable

Westin Austin Downtown•Austin, TX

About The Position

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. As the Accounts Payable and Receivable team member, you’ll support smooth hotel operations by ensuring timely, accurate processing of financial transactions and maintaining critical vendor and customer relationships.

Requirements

High school diploma or GED required; additional coursework or certification in accounting is a plus.
At least one year of experience in a similar A/P and A/R role, ideally in a hotel or hospitality environment.
Strong knowledge of bookkeeping, accounting principles, and financial systems including Excel and Word.
Excellent organizational skills and a keen eye for detail with the ability to manage repetitive tasks efficiently.
Professional communication skills, both verbal and written, with the ability to resolve concerns in a friendly and proactive manner.
Familiarity with front office systems and hotel billing processes is preferred.

Nice To Haves

Familiarity with front office systems and hotel billing processes is preferred.

Responsibilities

Review all accounts to ensure they meet corporate guidelines, researching duplicates before processing payments.
Reconcile vendor statements monthly and ensure all invoices are accurately matched and attached before submitting for signature.
Maintain and organize reports and records according to the hotel’s document retention policy.
Process and post various transactions including guest ledger transfers, credit card folios, chargebacks, and daily “no show” charges.
Handle all incoming inquiries from guests, groups, and vendors, and follow up promptly and professionally.
Prepare, compile, and reconcile accounts receivable invoices, and manage the billing cycle for items such as FIT/tour billings, advance deposits, and gift cards.