Accounts Payable and Receivable Specialist

Cast - Finance, Accounting, and Tax • Miami, FL

104d • $40,000 - $45,000 • Hybrid

About The Position

We are seeking a proactive and detail-oriented Accounts Payable and Receivable Specialist to play a key role in our growing finance team. In this hybrid role, you’ll do more than just process payments, you’ll ensure accuracy, uphold compliance, and build lasting partnerships with our members, their vendors, and our internal teams.

Requirements

• 2+ years of experience in accounts payable, receivable, or accounting services.
• High School diploma required, degree in Business or Accounting preferred.
• Proficiency in QuickBooks Online (required), with experience in bill.com preferred.
• Strong understanding of general accounting principles.
• Excellent analytical skills with the ability to identify and resolve discrepancies.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional written and verbal communication skills.
• Ability to manage sensitive information with confidentiality and integrity.
• Tech-curious — you’ve used automation or AI tools to assist in your work and are ready to tell us all about it.

Responsibilities

• Ensure timely and accurate processing of vendor invoices and payments, enabling our clients to maintain strong relationships with their suppliers and avoid service disruptions.
• Uphold financial accuracy by verifying vendor tax identification numbers, resolving purchase order discrepancies, and executing corrections swiftly to maintain compliance and trust.
• Maximize cost savings for clients by proactively identifying and capitalizing on early payment discounts and preventing unnecessary penalties or duplicate payments.
• Deliver clear, actionable weekly aging reports that support both internal team performance tracking and client visibility into outstanding liabilities.
• Record incoming payments (checks, ACH, wire transfers, credit cards) in the accounting system.
• Maintain up-to-date AR aging reports to monitor outstanding balances.
• Serve as a reliable point of contact for vendor relations, establishing and nurturing partnerships that reflect well on our clients and support their operational success.
• Contribute to accurate and timely month-end close processes by reconciling accounts payable records and collaborating with finance teams to meet client reporting deadlines.
• Adapt quickly to changing client needs and internal priorities by taking on additional responsibilities as needed, always with a focus on delivering exceptional service outcomes.

Benefits

• Hybrid Work Model (following 90-day on-site onboarding period)
• Beautiful office, located in Miami, FL 33127
• Full-time salary + bonus potential
• Receive 100% coverage for your insurance plan(s) (health, dental, vision, STD, LTD, Life)
• Enjoy the benefit of unlimited PTO, sick days, and paid company holidays
• Earn 401K plan eligibility with company matching at your 1-year anniversary
• Access to cutting edge AI tools - you’ll be at the forefront, mastering technology that makes you more capable, more valuable, and ready for the future of finance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED