Accounts Payable and Receivable Specialist

Brevard Physician Associates•Melbourne, FL

36d

About The Position

This role involves managing both accounts payable and accounts receivable functions. Key responsibilities include processing vendor invoices and expense reports, maintaining petty cash, handling A/P emails, generating payments (checks, ACH, BillPay), processing quarterly treasury checks, scanning documents, responding to legal requests, processing deposits, assisting with A/R inquiries, researching patient refunds, performing spend analysis, ensuring correct GL and Division code usage, identifying business improvement opportunities, escalating issues, meeting productivity standards, making account activity decisions, ensuring continuous controls, and maintaining productive cross-functional business relationships. The specialist is also expected to maintain professional competence and perform other assigned duties.

Requirements

Associates degree (A.A.) or equivalent from two-year college or technical school; or three years related experience and/or training; or equivalent combination of education and experience
Experience with QuickBooks online
Must have excellent attention to detail
Proficient mathematical skills
Exposure to and/or knowledge of healthcare AP/AR processing
Multi-department A/P and A/R experience in a healthcare setting
Healthcare finance experience supporting both payables and receivables

Nice To Haves

Skilled in Microsoft Office with intermediate Excel
Accredited Payable Specialist (APS) certification

Responsibilities

Analyze and process vendor invoices and expense reports to the correct accounts and cost centers
Maintain and balance petty cash fund
Monitor and respond to A/P email, enter purchase invoices, generate checks, ACH’s, and BillPay
Enter and print quarterly treasury checks on behalf of owners
Scan large volume of documents into appropriate folders
Respond to subpoenas, attorney inquiries, probate matters, and other legal requests
Process deposits and maintain organized filing systems
Assist with research on A/R inquiries, issues, and disputes
Research and print monthly patient refund checks
Perform spend analysis as required
Ensure appropriate use of GL codes and Division codes to allow for appropriate reporting
Proactively identify opportunities to improve business results and/or to alert business units of trends, anomalies or health plan rules and decisions, etc. that need attention
Escalate unresolved issues appropriately, quickly and recommend solutions to minimize future problems
Must be able to meet primary productivity and performance standards
Make appropriate decisions on account activity consistent with approved authority levels
Ensure adequate and continuous controls are executed for all assigned activities
Establish and maintain productive cross functional business relationships
Maintain the professional competence, knowledge, and skills necessary for the satisfactory performance of all assigned responsibilities
Perform other duties assigned