Accounts Payable and Receivable Administrator

16 On Center • Chicago, IL

5h • Hybrid

About The Position

As the Accounts Payable and Receivable Administrator at 16 On Center, you will be responsible for accounts payable and accounts receivable invoices across all 16 On Center locations. This position will process payments upon approval from the Senior Accountants and follow up on receivable balances owed to the various companies. The Accounts Payable and Receivable Administrator must have a keen eye for detail, as this role includes entering data used in financial reporting. Communication, both verbal and written, is a large part of the daily role to maintain strong relationships with clients, vendors, suppliers, and internal teams. As a member of the finance department, this position must be able to exercise integrity and confidentiality at all times.

Requirements

• Associate’s degree or equivalent combination of education and experience
• Comfortable working in a fast-paced, deadline-driven environment
• Clear written and verbal communication skills
• Strong organizational and time management skills
• Detail-oriented with a reliable and proactive approach to work
• Must be able to remain in a stationary position for extended periods; no lifting or physical labor required.
• Must be able to work a hybrid schedule with regular in-office time (3 days per week) at our Chicago HQ.

Nice To Haves

• Experience working in the hospitality industry preferred

Responsibilities

• Locate, request, and enter invoices for all properties, ensuring accurate weekly financial reporting
• Review invoices for appropriate documentation and required approvals prior to payment
• Reconcile vendor statements against the accounting ledger
• Prepare accounts receivable invoices for marketing teams and various ad hoc requests
• Review and maintain AP and AR aging reports, following through on outstanding balances owed by clients and vendors
• Review artist payment requests against contracts to ensure accurate and timely settlements
• Manage a high-volume shared inbox with an organized and responsive approach to follow-up and follow-through
• Comply with GAAP accounting standards

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree